Procurement Officer at Media Council of Kenya
The Media Council of Kenya is an independent national institution established by the Media Council Act, 2013 as the leading institution in the regulation of media and in the conduct and discipline of journalists.
The Council seeks to fill the following vacant position:
VA/1 Procurement Officer
Job Role: Reporting to the Chief Executive Officer, the overall responsibility will be the management of the entire supply chain including and coordination of procurement activities in the Procurement Section.
A key part of this role entails effective supplier relationship management; managing and ensuring timely delivery of local and international purchases; monitoring expenditure and ensuring value for money.
Key Responsibilities
- Develop and implement strategies and budgets for the Procurement Section.
- Develop mechanisms and tools to monitor expenditure and advise the Chief Executive Officer on possible value adding and cost cutting measures.
- Develop procurement targets and a forecasted procurement plan and integrate these into the Council’s annual budget to facilitate procurement of materials and supplies.
- Facilitate tender and contracts management including management of supplier relationships and ensure supplier performance monitoring and evaluation.
- Formulate a sourcing strategy for required goods and services in accordance with the Council’s needs and budgetary limits.
- Spearhead cost reduction in procurement initiatives at the Council through implementing cost-effective stock holding levels.
- Ensure adherence to the Public Procurement and Disposal Act, by ensuring the participation of members of relevant departments in tender/procurement/evaluation committees.
- Develop accountability measures including service level agreements with other departments; monitor performance indicators within the department and ensure the timely preparation of periodic reports.
- Prepare and process requisition and purchase orders for supplies and equipment.
- Maintain records of goods ordered and received.
- Review, develop and implement purchasing and contract management instructions, policies and procedures.
- Prepare clear specifications for goods and services for obtaining, issuing or awarding bids.
Minimum qualifications:
- A relevant Bachelor’s Degree in Commerce, Procurement, Business Studies from a recognized institution.
- Diploma in Procurement from a recognized institution
- A member of KISM (Kenya Institute of Supplies Management).
- At least three (3) years’ experience in an equivalent position in a similar institution and demonstrated outstanding professional competence.
- Merit and ability in performance necessary to undertake the challenges attached to the position.
- Demonstrate high degree of administrative, managerial and leadership capabilities and outstanding competence in the field.
- Show high level of integrity.
- Computer literacy.
Desired characteristics: The Council desires to engage an officer for the position who is customer orientated, is able to organise his/her workplace, is diplomatic and tactful in handling clients, flexible, has excellent interpersonal skills and able to manage him/herself.
Applicants meeting above qualifications should send their applications, giving full details of their age, qualifications, experience, present and expected remuneration, full contact address including daytime telephone number, detailed C.V, copies of certificates and testimonials and contact details of
three referees.
Applications should indicate position applied for including the reference number and addressed to:
The Chief Executive Officer
Media Council of Kenya
P.O. Box 43132- 00100
Nairobi
Applications can also be sent via E-mail: recruit@mediacouncil.or.ke
Or hand deliver applications to: Media Council of Kenya, Ground Floor, Britam Centre at Mara/Ragati Road Junction in Upper Hill So as to reach not later than 11th October 2014.
NB: The Media Council of Kenya is an equal opportunity employer.
Qualified persons living with disability are encouraged to apply.
Only shortlisted candidates will be contacted and canvassing will lead to automatic disqualification.
