Key responsibilities 

• Assist in management of general files and records. This includes maintaining an up to date Human Resource and Administration files and correspondences.
• Responsible for updating and maintain leave records and monitoring absenteeism by providing reports to the Line Manager.
• Responsible of receiving incoming calls and responding to general queries and where need be consulting for feedback.
• Receiving and screening visitors and directing them to the respective employees. 
• Ensuring good housekeeping in the office area, meeting rooms and its environs.
• Responsible for receiving general incoming mails, recording all incoming and outgoing correspondences and channeling them to respective staff.
• Will be in-charge of requisition and control of all stationery items.
• Assisting in arranging hotel bookings and transfers for incoming visitors and coordinating of business meetings.
• Assisting in organizing staff travel ensuring all relevant documentations are in place and in line with relevant consular requirements.  Securing cost effective and convenient flights for employees.
• Organizing day to day running of the Staff Canteen and the laundry operations.
• Provide Secretarial support as and when required.
• Enforce HSE rules and regulations and champions the implementation of the Syngenta HSE policy in all business operations.

• Diploma holder in administration/business or Secretarial studies.
• At least two years of relevant working experience in an administrative position.
• HR exposure would be an added advantage.
• Excellent planning and organizing skills.
• Excellent interpersonal skills with good oral and written communication skills.
• Telephone handling skills and general office etiquette.