Accounts Assistants

Requirements:

• Bachelor of Commerce Degree, Accounting option and CPA (II) Two years’ experience in a busy office preferably as a cashier.

• Those with CPA Part II with 4 years of experience will be considered

• Knowledge in computer accounting packages.

• Must be a team player and ready to work under pressure

• Must demonstrate transparency and high integrity

• Good communication and interpersonal skills.

Responsibilities:

• Collection and receipting of revenue
• Receipting all cash collections and preparing daily cash reports and banking.
• Billing/Invoicing students
• Registration of students– Certificate, Diploma, Undergraduate and postgraduate.
• Attending to enquiries and ensuring students’ accounts are correct.
• Maintaining main petty cash float. and replenishment of office float
• Preparation of payment vouchers and drawing cheques
• Reconciliation of receipts and payments
• Booking cheque transactions, raising cheques and following up once in process
• Responsible for cheque dispatch
• Filing and custodian of revenue/payments documents
• Accrual of institutions utilities.
• Contract execution.

Assistant Marketing Officer

Requirements

• BA in a Social Science with bias in Marketing, Public Relations, Communication.
• Good marketing and public relations skills.
• Ability to mobilize marketing teams and be a good team leader
• Ability to conduct and analyze research data.
• Excellent communication, articulation and presentation skills.
• Hands on ability to use audio visual equipment and Public Address systems.
• Excellent organizational skills
• Pleasant personality.
• Post qualification experience of 1 year in similar position.
• Ability to build networks.
• Excellent presentation skills

• Organise and participate in marketing related events such as open days and as directed by the Corporate Affairs Manager.
• Organize and attend marketing activities in high schools, reaching student, parents and teachers.
• Sensitizing a marketing culture within Daystar University
• Design and produce university’s promotional and marketing tools such as posters, banners, brochures, fees structures etc.
• Plan and participate in expos, exhibitions, professional forums and participate competitively in inter universities’ educational or marketing exhibitions.
• To recruit, instruct and oversee marketing teams comprising of students and staff.
• To identify and work with singing, drama and evangelism groups to accompany or represent the marketing team to schools or other forums.
• Systematize selling/giving of promotional items and coordinating the marketing teams during marketing functions.
• Maintain a fee structure for all universities and monitor changes in order to keep Daystar aware of the competitor’s pricing.
• To carry out marketing surveys and evaluations on our academic programs and generate information and recommendations to the Management Board and University Senate for implementation.
• Liaising with heads of departments and sections, academic and non-academic, to direct them towards their specific role in marketing the institution.
• Holding exhibitions during various functions in and outside the University.
• Sensitizing the Daystar University Community on matters regarding marketing.

Assistant Webmaster

Requirements:

• A Bachelor’s degree in IT, Computer Science or Communication;
• Three years of web development experience using content management systems (CMS); proficiency in HTML/XHTML, XML, CSS, JavaScript, MySQL, PHP, ASP, .Net, MySQL, MS Office 2010, MS SharePoint, Google Analytics or equivalents.
• Creative and  self-motivated individual
• Other desirable attributes include working knowledge of Flash, multimedia technologies, graphic design and social media marketing.

• Web development which will include redesign of existing website if and when necessary, addition of new pages and functionality or modification of existing pages, renewal of the University’s web hosting, creation and maintenance of the University’s portals in liaison with the ICT Department and other departments.
• Facilitate end-users in directly updating information specific to their departments wherever possible in a content management system or website.
• Assist in establishing policies and procedures including documentation of the University website and its web portals.
• Train users in the use of various tools associated with updating content on the website and University portals.
• Maintain a high quality website that portrays the University’s branding with easy navigation for Internet browsers.
• Working with departmental representatives, he or she should ensure that the website accurately reflects the University’s current events, goals, ethics and initiatives.
• Installation of various types of software to assist in the development of new content and maintenance of existing content on the website.
• SEO optimization of the website content so that it is search engine friendly.
• Maintenance of web analytics software for tracking and profiling visitors to the website.
• Preparation of monthly reports on web visitors and their profiles.

Requirements:

• Bachelor’s degree in Social Sciences or recognised equivalent
• Higher Diploma  in Human Resources Management or equivalent
• 3 years’ experience in a busy Human Resource office
• Must be a registered member of a HR Professional body
• Must have a thorough understanding of the labour laws
• Demonstration of interpersonal skills and be a servant leader, creativity and ability to make decisions
• Must possess knowledge of Human Resource Information System.

• Handling preliminary tasks for recruitment and selection – job advertising, sorting and shortlisting of applications and coordinating interviews.
• Preparation and processing of employment related documentations.
• Managing orientation and induction of all new employees, updating them on HR policies & procedures
• Facilitate general staff performance evaluations and appraisals
• NHIF and NSSF related matters.
• Managing employees promotions and  confirmations
• Update the establishment monthly.

Requirements

• Diploma  in Security & Disaster Management or Criminology
• Must have a Certificate of good conduct
• Not less than 3  years of active relevant experience in a similar position
• Excellent understanding of security issues in general
• Ability to work under pressure and maintain high work standards
• Ability to maintain independence and ethical standards in performance of assignments

• Deployment of guards & supervision of guards
• Instructing and coaching of the guards
• Ensure guards maintain disciple and that disputes are settled.
• Monitor and report students ‘discipline in the campus in liaison with Student Development Office.
• Ensure smooth and secure operation of gate services
• Ensuring control of movement of goods, foods, property and vehicles in and out the campus at the main gate.
• Ensuring that main doors of the campus buildings are locked
• Ensuring that the security lighting systems are in good working order in the university.
• Carrying out Investigations and arrests and prosecution of culprits
• Ensure that equipment is available, serviceable and ready for use.
• Ensure that guards have the necessary ammunitions and office supplies
• Ensure that night vehicles on duty are escorted.

Requirements

• Bachelors of Commerce – (Accounting or Finance) degree from a recognized University.
• Certified Public Accountant CPA II and CPS II (Certified Public Secretaries).
• At least 3 years of working experience in busy office(s)
• Strong computer skills and hands on skills in Ms. Office packages, with knowledge of accounting packages eg. GP or similar ERP application
• Good interpersonal and communication skills
• Good analytical, innovative, diagnostic  and reporting skills
• Attention to detail and accuracy, Evaluate and assimilate critical information when reaching conclusions and make logical, competent decisions.
• Demonstrate cooperation and trust with colleagues, supervisors, teams and across departments
• Tolerant to stress and long working hours
• Bring best practices to the attention of the department.

• Keep a daily register of the university commitment
• Processing of requisition; Local purchase orders and imprest by the end of each working day.
• Preparation of annual budget. And projected cash flow, and posting of the same to budget module
• Preparation of class status reports, Break even points, cost/benefit analysis for projects.
• Performance reports for division, departments, schools or different centres
• Allocation of the institutional budget to divisional and departmental levels.
• Ensuring the installed budgetary control procedures are followed.
• Avail the monthly budget to consuming department by 1st of every month.
• Preparation of the actual departmental expenses by the 10th of every monthly.
• Forecast of incomes and expenses at the beginning of every semester
• Advice the consuming department of their areas of over expenditure frequently or when necessary.
• Provide Management Board with management information systems and areas of control.
• Preparation of project appraisal report
• Reconciling imprest and staff accounts & payroll liabilities.

Requirements

• Bachelors of Commerce (Accounting or Finance) degree from a recognized University.
• CPAII (Certified Public Accountants).
• At least 3 years of working experience in busy office(s)
• Strong computer skills and hands on skills in Ms. Office packages, with knowledge of accounting packages eg. GP or similar ERP application
• Good interpersonal and communication skills
• Good analytical and reporting skills
• Attention to detail and accuracy
• Demonstrate cooperation and trust with colleagues, supervisors, teams and across departments
• Bring best practices to the attention of the department.

• Oversee petty cash management and preparation of petty cash reports.
• Accruing invoices, utilities and all other payments in Purchases ledger
• Matching invoices with LPOs and GRNs and preparation of daily, weekly and monthly payment schedules
• Cheque processing and posting of transactions into the purchases ledger.
• Reconciliation of cheque book register and cashbook
• Responsible for cheque dispatch
• Filing PAYE returns and preparation of schedules
• Replenishment of other departmental office float.
• Processing payroll  & Raising wages Journal
• Reconciling imprest and staff accounts & payroll liabilities.

Requirements

• Bachelors of Commerce (Accounting or Finance) degree from a recognized University.
• CPAII (Certified Public Accountants).
• At least 3 years of working experience in busy office(s)
• Strong computer skills and hands on skills in Ms. Office packages, with knowledge of accounting packages eg. GP or similar ERP application
• Good interpersonal and communication skills
• Good analytical and reporting skills
• Attention to detail and accuracy
• Demonstrate cooperation and trust with colleagues, supervisors, teams and across departments
• Bring best practices to the attention of the department.

• Oversee all University receipts, preparation of daily cash collection reports and posting the same in cashbook
• Preparation of daily banking reports
• Preparation of daily and monthly cash summary reports
• Attending to students’ enquiries in regard to their accounts
• Preparation of adjustment journals and posting of the same in subsidiary ledger
• Billing/Invoicing students to ensure correct charges of students
• Liaison with student sponsors on matters e.g. fee payments, communication to sponsors
• Reconciliation of students accounts
• Custodian of cash collection documents
• Petty cash management and cheques dispatch
• Processing requisitions and imprest payment
• Analysis of old debts as well as debt collection
• Management of instalment payments plan
• Verification & posting of revenue returns on weekly and monthly.
• Verification and posting of all staff debtors transactions

Requirements

• BSc in Computer Science or equivalent
• Demonstrable practical systems support experience (minimum 3 years) preferably in the Academic Institution setting
• Knowledge of computer operating systems and MS Office software
• Demonstrate service delivery fluency & adequacy
• Knowledge of ITIL will be a great advantage
• Good organisational skills and experience in supervisory duties
• Ability to work with minimum supervision
• Professionalism & Christian Ethics

• Ensuring the Smooth running of Office Automation Systems, mail and MS Office.
• Facilitating  Maintenance and serviceability of all the organisations PCs
• Development and enforcement of PC software update/change policies & procedures.
• Planning for and implementation of office automation software updates.
• Ensuring strict adherence to the organisations software standards.
• Conducting Analysis and production of availability reports for all PC based systems.
• Implementation of desktop systems security controls.
• Coordination of ICT support activities, prioritization of support using the Help Desk.
• Management of office system trials

Requirements

• Bachelor’s degree in Business or a Public Security discipline
• Higher National Diploma in Security & Disaster Management
• Diploma in Criminology.
• A Professional qualification in forensics or fraud examination
• Certificate of good conduct and aged between 30-42 years
• Experience in the Kenyan disciplined forces or Kenya Defense Forces will be an added advantage
• Must be of good health and without any criminal record
• Must be conversant with modern security techniques and equipment
• Demonstrable experience (minimum 5 years) in forensic or fraud investigations preferably in the Academic Institution setting
• A valid accident free driving license of class BCE

• Coordinating the outsourced security providers.
• Monitoring compliance with the University rules.
• Carrying out investigations on security related incidences within the University.
• Enhancing the security of University Assets.
• Ensuring the Safety and security of University staff, students and visitors.
• Ensuring timely maintenance of fire extinguishers.
• Recommending administrative and legal interventions in line with the Government of Kenya legal requirements in case of conflict or criminal acts in the Institution.
• Leading and managing the development and implementation of Security strategies, policies and processes
• Formulation, Implementation and monitoring of company security strategies to avoid breaches
• Preparation, Implementation and monitoring of security budgets
• Managing the implementation of the University’s security management and development strategy to ensure high safety standards
• Prepare and carry out periodic safety audits
• Lead investigations and reporting on any possible breaches of security
• Reviewing and preparation of security reports/records & company’s communication to ensure consistency
• Developing, training, motivating and evaluating own staff to achieve highest levels of security
• Any other duty assigned to him/her.

Requirements

• Masters Degree in Supply Chain Management, Purchasing & Supplies Mgt. or relevant equivalent degree.
• Degree in Commerce, Economics or Purchasing & Supplies Management with 5 years relevant procurement experience or CIPS (Chartered Institute of Purchasing Supply)
• Graduate Diploma with 7 years relevant experience in procurement.
• Membership of Kenya Institute of Supply Management (KISM)
• Good negotiation skills & Good Inter personal skills
• Experience in using procurement software.
• Knowledge of computer operating systems and MS Office software
• Demonstrate service delivery  fluency & adequacy
• Good organisational skills and experience in supervisory duties
• Ability to work with minimum supervision
• Professionalism & Christian Ethics

• Contract negotiation (co-ordination and preparation of contract documents).
• Preparation of Tender  and custody of Tender documents & Attendance to  all  Tender committee meetings
• Writing of contract documents and custody of all contractual documents
• Ensuring competitive bidding and administration of outsourced contracts.
• Coordinating and ensuring  adherence to minimum and maximum stocks levels
• Facilitating disposal of disposable Stocks
• Ensuring the compliance to Procurement practices, regulations & law as the custodian of the University’s Procurement process
• Updating  current Procurement Policies & Procedures
• Preparing & Maintaining  all procurement records
• Coordinating procurement of goods, equipment services and works.
• Establishing and maintaining effective and efficient Stores/ Inventory Management system.
• Supervise all procurement staff and usage of resources to achieve the above.

Requirements:

• Master’s degree in Human Resource Management with 3years experience as Senior HRO or HRO with six years of experience in a busy Human Resource Department in a supervisory position.
• Professional Certification, Higher Diploma in Human Resource Management or equivalent
• Must possess knowledge of Human Resource Information System.
• Member of HR Professional body with a practicing license
• High sense of integrity and honesty
• Mature personality with capacity of handling confidential matters.
• Strong disposition towards customer service and team work
• Must be detail oriented, proactive, an innovative thinker and problem solver.

• Formulate & Implement best practices HR Policies and systems in order to support the University Business strategy
• Keep abreast of pertinent developments in Human Resource Management and ensure the University is compliant.
• Monitor developments in various career structures and recommend revisions to schemes of service
• In collaboration with line managers’ assess the employees training needs, development and management of staff training programmes by organising and facilitating staff training, seminars and in house-workshops.
• Preparing & Implementing the Annual budgets with regard to employees’ costs.
• Monitor and process contractual changes in employees payments and benefits
• Coordinating the performance management process to ensure that it is completed in a timely and effective manner.
• Preparation of agenda and documentations for all HR related Committees
• 1st control of payroll variables and payments
• Mentor, monitor and evaluate the performance of the Assistant HRO’s and Human Resource Assistants

Requirements:

• Be a holder of a PhD in Computer Science or Information Technology from a reputable university.
• Must have taught at university level for a minimum of two years as Assistant Lecturer.
• The candidate must have published at least one article in peer-reviewed journals.

• Teach Computer Science and Information Technology courses.
• Undertake research and community outreach activities.
• Be an active participant in curriculum development in the department of Computer Science.
• Any other duties assigned by the head of department.