Location: Nairobi

Job Purpose: To provide high quality executive level secretarial and administration support to the office of the Chief Executive Officer and other Top level Executives.

Duties and Responsibilities

• Provide first level customer service support and manage a busy office and schedule of the CEO, including internal and external meetings, and local and international engagements, appointments, visitors and meetings.
• Receive, assist, direct, track, monitor and manage internal/external inquiries to the CEO’s  office;
• Drafting correspondence and/or respond/act on behalf of the CEO’s;
• Carry out background research on topical issues and prepare presentations for executive-level meetings,
• Take minutes and where assigned representing the CEO in important meetings
• On-behalf of the CEO, communicate sensitive information to external sources and senior management staff and following up on routine reports to ensure deadlines are met.
• Manage all travel arrangement(s) for the CEO and other Executives in liaison with Procurement and Finance department.
• Manage the CEO’s Social media profile, petty cash, filling returns, and maintaining records and expense reports /reconciliations.
• Performing any other duties as may be assigned.

• Undergraduate Degree in law, economics, policy analysis, international relations, communication or similar discipline
• Relevant experience in a busy environment
• Strong personal Initiative, sense of urgency, and confidentiality
• Eye for detail with strong problem solving, follow-up and closure.
• Good Customer service and telephone skills
• Strong Team, and Communication and interpersonal skills
• Computer and social media proficiency
• Good writing and communication skills and ability to communicate with diverse audiences