Job Description

Job Title:INTERN – FINANCE (OIOS), I

Department/ Office:United Nations Office at Nairobi

Duty Station:NAIROBI

Posting Period:27 February 2014-14 March 2014

Job Opening number:14-PUB-UNON-33479-R-NAIROBI (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing Administrative, conference, Security and information services (www.unon.org). The UNON OIOSinternship is for 3 months with an opportunity for extension, depending on the needs of the department. The Internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual’s background; the intern’s assigned office as well as the internship period.

Under the direct supervision, the intern will:

• Assist in making travel arrangements and visa applications;
• Assist in filing of administrative documents and records management;
• Carry out physical inventory and updating the stock levels and initiate appropriate action;
• Assist in the analysis of quotations when procuring goods;
• Assist in compiling a list of items for disposal and complete the necessary documentation for disposal;
• Assist the audit team with host country matters and
• Assist in budget monitoring and monthly financial reporting on expenditures.
• Assist in preparation of client notification/contact letters;
• Assist in preparation and amendment to work plan forms for signatures;
• Assist in updating of data on work plans and their status;
• Undertaking of research of relevant documents from the internet;
• Analyze and obtain background information related to the subject audit as requested by the audit team;
• Assist in updating of timesheets;
• Filing of audit working papers as per the structure of the Audit Manual.
• Perform any other duties as assigned by Supervisors on adhoc basis.

Competencies

Core Competencies:

Communication:

• Speaks and writes clearly and effectively
• Listens to others, correctly interprets messages from others and responds appropriately
• Asks questions to clarify, and exhibits interest in having two-way communication
• Tailors language, tone, style and format to match the audience
• Demonstrates openness in sharing information and keeping people informed Teamwork:
• Works collaboratively with colleagues to achieve organizational goals
• Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
• Places team agenda before personal agenda
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation:
• Considers all those to whom services are provided to be ‘clients ‘ and seeks to see things from clients’ point of view
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
• Identifies clients’ needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client

Education

Applicants must at the time of application meet one of the following requirements: be enrolled in:

a. be enrolled in a graduate school programme (second university degree or equivalent, or higher);

b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);

c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.

• Be computer literate in standard software applications;
• Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
• Studies in Finance required.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. For the internship, fluency in oral and written English is required. Knowledge of a second official UN language is desirable.

Assessment Method

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

Your application for this internship must include;

1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.

2.An accompanying letter (cover note) that includes; Title of degree you are currently studying, Graduation date (when you will be graduating from the programme), List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.

3. A letter from your university clearly indicating the status of your enrollment, what programme you are enrolled in and the anticipated date of graduation from the programme.

4. A scanned copy of your degree certificate.

Due to a high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

How to Apply

Submit your CV and Application online : Click Here