Republic of Kenya

A. County Public Service Board Secretariat

• Sending notices, preparation of agenda for board meetings and implementing decisions of the Board.
• Implementing Human Resource Management policies, rules and regulations of the County Public Service Board.
• Supporting the establishment and operationalization of human resource management function.
• Ensuring correct interpretation of human resource policies, rules, regulations, labour laws and other relevant statutes.
• Supporting the establishment of performance management systems.
• Establishing records, management systems in the County Public Service Board.
• Preparation of human resources reports.
• Developing & installing proper HR Audit systems, Job evaluation tools, Schemes of service, HR manuals, and Payroll systems.
• Offering advice on Public Service regulation and guidelines as well as Human Resource Management policies.
• Performing any other duties that may be assigned by the Board.

• Have a Bachelor degree in Business Administration (Human Resource option) or social sciences with Higher HR diploma from a recognized institution.
• Served for at least five (5) years as a Senior Human Resource and Administration officer in either private or public sector.
• A master’s degree in Human Resources Management will be added advantage.
• A thorough understanding of Human Resource Management policies, regulations and employee relations.
• Demonstrate high degree of professional competence, administrative capabilities and initiative in the general organization and management of human resource.
• Understanding of labor laws and other statutes that impact on human resource management.
• Satisfy the requirements of chapter six of the Kenya Constitution.

• Supporting the establishment and operationalization of human resource management function.
• Ensuring correct interpretation of human resource policies, rules, regulations, labour laws and other relevant statutes.
• Handling correspondence of Human Resource nature to and from the Board.
• Processing Annual Staff Appraisal Reports from departments and other County Public Offices.
• Preparing briefs on disciplinary cases received in the county for decision making by the board.
• Preparing briefs on appeals and applications for review to be considered by the board.
• Ensuring conformity and compliance to HR policies, procedures, guidelines and regulations and articles 232 (1) on values and principles of Public Service.
• Performing any other duties as may be assigned from time to time.

• Have a Bachelor degree in Business Administration (Human Resource option) or social sciences with HR diploma from recognized university.
• Served for at least Four (4) years as a Human Resource officer in either private or public sector.
• A master’s degree in Human Resources Management will be added advantage.
• Demonstrate professional competence, managerial/administrative capability and initiative in the general organization and management of Human Resources.
• Demonstrate conceptual, analytical, leadership and report writing skills.
• Ability to generate new ideas for performance improvement and results.
• Satisfy the requirements of Chapter Six of the Kenyan constitution.

• Collection and consolidation of all records management systems in the secretariat.
• Ensuring records management and security of information/records.
• Tracking movement of files, documents and records in accordance with government regulation.
• Establishing registries and ensuring proper movement of files.
• Capturing of data/information into the system.
• Assist the HR Officers in the area of human resource function.
• Performing any other duties as may be assigned by the secretary.

• Be a Kenyan Citizen
• Be in possession of a diploma in Record Management or Business Management from a recognized institution.
• Relevant working experience of not less than Three (3) years in Record Management/ office administration.
• Demonstrate profession competence and administrative skills in office management.
• Interpersonal and basic human resource skills.
• Satisfy the requirements of chapter six of the Kenya Constitution.

• Responsible for the effective operation of the Hospital.
• Develop Hospital Strategic plan in line with National & County Health sector strategic plan and lead its implementation
• Provide a visible presence of Senior Management on the wards and support service areas
• Devise, agree and implement Hospital development plans and other initiatives to ensure service objectives are met;
• Ensure high standards of patient care; develop integrated systems throughout the Hospital aimed at improving the quality of services and meeting clinical governance standards as per Kenya Quality Model for Health.
• Ensure financial (FIF) and budgeting requirements are met, set targets for cost saving and cost efficiency;
• Manage the workforce planning and development of all staff within the Hospital
• Support the automation of HMIS, Drugs supplies and FIF systems and encourage staff IT development;
• Establish strong communication with the clients through the Patient Forum/Talks.
• Ensure that the Hospital services are focused on the needs of patients and clients.
• Ensure that the Hospital uses national assessment controls assurance, and Standards for Better Health to improve practice and patient safety.
• Ensure there is a system for managing complaints within the Hospital;

• Have senior management experience with minimum of 5 years at middle manager / senior manager level, including significant budget and staff management experience.
• Have Graduate level qualification in Health Related field, healthcare Management, or an MBA with extensive experience in Health care Management.
• Show Evidence of continuing professional development demonstrating specialist knowledge of planning and performance management; financial and resource management & workforce planning & development.
• Have Experience in Hospital Systems development.

• Supervise and evaluate staff performance and counsel when required.
• Develop, implement and maintain the standards of nursing practice and patient care in designated unit/ward.
• Monitor the quality of care in the hospital and initiate action and implementation of the corrective measures.
• Motivate nursing/health team members and promote a positive customer service approach towards patients, family and visitors.
• Decides and approves personnel and material requirements for running various nursing service units of the hospital; approves duty rosters prepared by the Senior Nurses; and maintains discipline among nurses and other staff.
• Evaluates confidential staff reports and recommend for promotion and higher studies; plans staff leave; supervises, counsels and guides subordinate staff.
• Establish unit/ward policies, procedures and protocols and ensure staff compliance.
• Plan and conduct regular Nursing department meetings and maintain minutes of meetings.
• Prepare work schedules of designated unit/ward and ensure adequate coverage at all times.
• Managing patients’ data and medical records
• Contribute to determining hospital policy, procedures and standards
• Initiates and participate in nursing research

• Bachelor of Science degree in Nursing with additional qualification in nursing administration.
• A Master’s degree in Nursing will be added advantage.
• Have minimum 6 years’ experience as hospital matron or in- charge of a busy Ward.
• A Registered Nurse with over 15 years’ experience in Nursing practice and Management may be considered in lieu of the Bachelors degree.
• Possess strong leadership and conflict-resolution skills.
• Be committed to making a difference.
• Be registered & licensed by Nursing Council of Kenya.

• Prepare in conjunction with the relevant Heads of departments annual service and development plans.
• Ensure compliance with all National/County/hospital policies, procedures and standards and contribute to their formulation as appropriate.
• Responsible for effective Staff management, performance measurement and financial control across service areas
• Induct, manage, motivate and develop new and existing hospital staff
• Maximize staff attendance across all service areas in conjunction with the departments heads
• Set up sound supply chain systems for Hospital commodities
• Ensure hospital Assets are well documents and inventory updated regularly
• Ensure Hospital facilities, vehicles and equipment are well serviced and in optimal working condition.
• Ensure that the division operates within an agreed budget and that its staff comply with the hospital financial regulations
• Ensure highest standard of hygiene must be maintained in the Hospital at all times and all staff members are responsible for ensuring compliance with the Hospitals requirements and standards with regard to hygiene.
• Ensure effective and efficient use of developments in information technology for administrative support in a manner, which integrates well with systems throughout the organization.

• Relevant Graduate qualification(s) in Business Administration or Hospital Administration.
• A master degree in Business Administration or Hospital Management will be added advantage.
• Have Minimum 5 years relevant experience with at least Two (2) years at Middle/senior level
• Have participated in Managing healthcare Change Projects
• Be Familiar with Public health structures, services and processes in Kenya
• Have Sound Knowledge of performance management systems
• Have Good understanding of principles and practice of managing staff performance
• Show ability to think and plan strategically
• Be Committed to self and staff development
• Have Excellent IT skills – Word, Excel, PowerPoint

• Assessing of patients’ needs for nursing services.
• Verifying and maintaining information relating to patients admissions.
• Keeping records of drugs and supplies.
• Guiding, supervising and counseling staff performing routine duties.
• Any other duties as may be assigned from time to time.

• Have an ordinary diploma in Kenya Registered Community Health Nurse from a recognized nursing training institution.
• Be Registered & Licensed by the Nursing Council of Kenya.
• Be in good professional standing with the Nursing Council of Kenya.
• Other requirements as per Scheme of Service For Nursing Officers.

• Organizing and facilitating play/learning activities to enable children cope with pre-school life.
• Caring and nurturing moral, social, mental and physical growth of children.
• Managing ECDE centres, keeping professional records (schemes of work, lesson plans and daily programme activities etc) and ensuring children’s safety and security.
• Preparing and developing play/learning materials.

• Have a Kenya Certificate of Secondary Education (KCSE)/KCE/EACE with a minimum Grade “KCSE D+ and above/KCSE D plain with KNEC proficiency/ Division III”
• Have a certificate in ECDE from recognized Institution.
• Diploma or Degree in ECDE will be an added advantage.