Major Functions: Ensure that the WWF Kenya Country Office communicates impact of its Conservation Programme that are of the very highest quality and relevance to Kenya and to the implementation of its Conservation Strategy, in line with that of WWF-ESARPO and WWF International overall Communications Strategy.

• Develops and implements a Communications Strategy of the greatest relevance to and in support of the Conservation Strategy for WWF Kenya Country Office;
• Provides leadership in communication that promotes conservation impact/outcome to inspire action by the identified target audiences.
• Disseminates information in appropriate media, as appropriate for different target audiences, that clearly explain WWF Kenya’s role in conservation and its relevance to the Kenyan society;
• Promotes and markets the WWF brand to improve its image and galvanize partnerships;
• Establishes and maintains good working relations with the media (traditional and new);
• Maintains an updated www.panda.org/kenya website;
• Ensures effective knowledge and information management, and ensures that these are available to WWF Kenya staff and the WWF Network;
• Establishes and maintains a library and a communications data base;
• Organises events;
• Works closely with, and seeks support from, the Country Director, Heads of Departments and their teams, WWF ESARPO, WWF International, and other WWF offices as appropriate to undertake the above tasks most effectively;
• Performs other duties as requested by the Country Director.

• University degree in Communications, Public Relations, Media Relations, or other related fields;
• Proven track record, and at least 6 years years experience (preferably in Kenya, in communications or PR;
• Understanding of the institutional and legal framework in Kenya, as it relates to PR, media and communications issues;
• A good understanding of the realities of PR and communications for promoting conservation issues;
• Hands-on multi-media skills (desktop publishing, film, photography); good knowledge of IT is an added advantage;
• An understanding of, and vocational interest in, environmental conservation, international development, NGO sector and other related fields would be preferred;
• Excellent English and Kenya with knowledge of other local languages an asset

• Excellent communication interpersonal, organisational, analytical and research skills;
• Innovative, creative and willing to learn;
• Passionate about biodiversity conservation;
• Adherence to WWF’s values, which are: Passionate & Optimistic, Challenging & Inspiring, Credible & Accountable, Persevering & Delivering Results.

Major Duties and Responsibilities:
 

• Coordinates and facilitates the procurement requirements of the program office on the basis of the procurement policy guidelines.
• Pre-qualification of suppliers as provided in the procurement policy
• Compliance with procurement procedures as per Field Operations Manual.
• Procurement committee constitution and TORs
• Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached
• Ensuring that invoices received reconcile to purchase orders and created and matching receipts to purchase orders
• Ensure three way matching of purchase order, Invoice and GRN and carry out monthly Oracle Purchase Module closing procedures, including month end reconciliations and adjustments

• Liaises with government authorities and NGO’s and provides logistical support in coordinating deliveries of program supplies and in obtaining customs clearance for imported goods
• Prepared documentation and drafts correspondence for duty and tax exemption certificates and ensures timely submissions to the relevant government authorities.
• Managers the process of applications and renewals of residence permits and Diplomatic ID Cards and airport cards for expatriates as authorised and granted by the government of Kenya.
• Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible
• Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible
• Develops and maintains an archive policy for the regional office based on contractual and legal requirements; supports the country offices to develop and maintain archiving policy

• Develop appropriate physical inventory count procedures, adapted to the local requirements of each site, with a strong accent on control and separation of duties.
• Develop procedures for the disposal of fixed assets with a strong accent on appropriate approval levels and control over eventual sales values and resulting receipts.
• Develop appropriate systems, policies and procedures for the management of the Programme’s assets, adapted to the specific needs of each site.

• Ensure appropriate policies are in place for management of motor vehicles
• Ensure a policy is in place; areas to concentrate – records, use, acquisition, organizational needs, Fuel procedures, disposal procedures etc.
• Takes responsibility for managing the vehicle fleet in the ESARPO hub office

• University degree in Business Administration or equivalent,
• Diploma in procurement and supply from CIPS. A holder of CPA (1) will be an added advantage.
• Computer applications in Excel, Word and in particular Oracle i-Procurement and Oracle Purchasing Module.
• Work experience in a reputable International NGO in a similar or equivalent job for at least five years.

• Adaptable, flexible, able to take initiative and prioritize among competing demands;
• A good team player with strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines and in a multicultural setting;
• Excellent knowledge of computer applications;
• Excellent oral and written communications skills in English and Swahili;
• Adherence to WWF’s values, which are: Optimistic, Engaging, Determined and Knowledgeable.