Ref: ACCT/02
 

• Compile and post general ledger information and summaries concerning various financial transactions in order to ensure accurate and timely maintenance of accounting records
• Prepare general ledger journal entries to record cash, revenue, and expense activities.
• Carry out bank reconciliation, selected account reconciliation, including cash reconciliation as well as prepare other appropriate schedules as required
• To prepare and close monthly entries, analysis and reconcile all balance sheet accounts, prepare monthly financial statements and other accounting reports.
• To check and verify expenditure before preparing payment vouchers, cheques and remittance payments
• To prepare tax returns to ensure compliance with the required tax payment information and other statutory requirements
• Proper maintenance, storage, security and filing of all financial and accounting documents in order to ensure that they are properly kept accessible for action.
• Receive monthly levies and issue receipts in respect of all levies, license fee and all cash paid in.
• Making cash payments in respect of staff claims.
• To maintain and regularly reconcile assets register with the general ledger.
• Analyse cash paid in, out and cash balance.

• Bachelor’s Degree in Commerce (Accounting Option) or related field
• Hold CPA ( K ) qualification
• Over five (5) years relevant work experience.
• Knowledge of accounting and budgeting principles, financial management and banking.
• Effective communication and interpersonal skills.
• Proficiency in computer applications such as MS office and financial packages

Ref: HCDO/01

• Co-ordinate the staff recruitment process
• Processing of new employments, update and maintain staff personal records
• Undertake staff induction and orientation aimed at providing newly employed staff with relevant information about the technical and social aspects of their work.
• Assist in training needs assessment and implement the approved training programs.
• Assist in the implementation of the performance management system and ensure that employees are continuously monitored and measured against set standards and targets.
• To ensure the Human Resource Management information system is updated for the leave management, performance management, training and recruitment modules.
• Maintain employee records and ensure integrity of data and information related to management of human resource activities
• Co-ordinate the exit process and staff exit interviews
• To deal and respond to all routine correspondences to staff and other stakeholders.
• To file incoming mails and correspondences in the relevant files.

• A Bachelor’s Degree in Social Sciences or Business Administration or equivalent from a recognized University.
• At least 5 years post-graduation experience as a Human Resource Officer
• Post graduate Diploma in Human Resource Management.
• Membership of a relevant professional body such as IHRM and KIM.
• Proficiency in Microsoft Office suite, computerized HR information systems.
• Sound negotiation and interpersonal skills
• Ability to problem solve and prioritize office issues

Job Purpose

• Develop and implement knowledge management strategy.
• Conduct needs assessment and surveys to assess user Information needs.
• Ensure Knowledge Management processes and procedures are understood within the Authority in terms of their effectiveness, quality and responsiveness.
• create, facilitate, and manage a knowledge transfer system designed to harness information on emerging issues and ensuring its accessibility and usage.
• Create, and dissemination of knowledge within the Authority while ensuring accessibility of these resources to the staff, management and stakeholders.
• Respond to queries and assist clients in accessing Knowledge Management tools and resources.
• Train users in KM methods, process and tools to ensure proper use of resources
• Conduct outreach programs and oversee training for staff and clients in use of Knowledge Management tools.

• Bachelor’s degree in Information science/library science, or related discipline.
• Holders of Master’s Degree in relevant fields will have an added advantage.
• Membership to a relevant professional body.
• Minimum five (5) years’ experience in developing and implementing knowledge management programmes that contribute to strategic objectives in a reputable institution/library.
• Working knowledge of educational media and technology including the internet and its utilization for electronic learning.
•  Proficiency in MS office suite.

Ref: PO/03

• Implementation and monitoring of the procurement of goods, works and services and ensure that they are in conformance with the Public Procurement & Disposal Act and Regulations.
• Prepare periodic reports for submission to the PPOA.
• Prepare asset disposal plans and coordinate for disposal of unserviceable, obsolete and surplus assets.
• Designing and implementing an effective procurement records management, retention and disposal program
• Create and maintain material codes for stock and non-stock items maintain proper inventory records to ensure adequate audit trail.
• In charge of implementing and enforcement of stores regulations and procedures
• Conduct periodic and annual stock taking and investigate discrepancies between inventory records and physical inventory holdings for reconciliation.
• Timely preparation of suppliers invoices creating a linkage between procurement and payment files in accordance with section 45 (6) of the Public Procurement & Disposal Act, 2005.

• Bachelor’s degree in Procurement, Business, Social Sciences or equivalent.
• Graduate diploma from the Chartered Institute of Purchasing and Supply.
• Must be a registered member of KISM or CIPS or any other professional body.
• At least five (5) years relevant experience
• Knowledge of the Public Procurement & Disposal Act, 2005 and the Regulation, 2006
• Planning and organizing skills
• Effective communication and interpersonal skills.
• Proficiency in computer applications.