ICRISAT Regional Office for ESA is located in Nairobi, Kenya and is currently seeking a qualified candidate to fill the locally recruited position of an Administrative Assistant.

• Prepare agendas and make arrangements for regular meetings of the Project Management Committee (PMC), NARS Networking, Project Annual Meetings and other project related meetings
• Make travel arrangements for project staff, NARS and stakeholders
• Compile, analyze and synthesize data and prepare papers for consideration and presentation by Project Coordinator to PMC and Project Advisory board
• Meet with individuals, special interest groups and others on behalf of the Coordinator
• Manage and maintain the Director’s, Project Coordinator and Principal Investigators’ schedules
• Prepare invoices, project reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software
• Create and maintain accurate project information database, email list manager, and a request tracking system that supports dissemination of appropriate project information to project management and stakeholders as required

• A Bachelor’s degree in Library and Information Science, Communication, Business Administration or a related field with additional training in business writing, communication or management.
• 2 year experience in careers with large corporations and businesses. Those working in the NGO sector will have an added advantage

• Strong command of English, computer and Internet research skills, including excellent verbal and written communication skills
• Demonstrated writing ability to prepare reports and business correspondences and to act as an effective liaison for the Director, Project Coordinator, Principal Investigator and the TL-III Project Management Team
• Analytical, problem solving, and research skills. Ability to analyze/synthesize data and prepare reports of survey and/or research findings
• Advanced computer skills – word processing, creating spreadsheets and presentations as well as Internet research abilities and strong communication skills and the ability to train others
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors
• Extensive professional knowledge for organizing events involving multiple groups.
• Strong interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective relationships both internal and external contacts.
• Sensitivity to confidential matters