Personal Secretary II, Executive Secretary at County Assembly of Siaya

On Friday, August 14th, 2015

0 Comments | By Daily Jobs in Kenya

Republic of Kenya

County Assembly of Siaya

The Siaya County Assembly Service Board wishes to recruit competent and qualified persons to fill the following positions:

Personal Secretary II

SCASB – 6

Four Positions

Basic Salary ksh.35,910,

House Allowance ksh 13,000,

Commuter Allowance ksh.6,000

Duties and Responsibilities

Recording dictation in short hand transcription it in typewritten form
Typing from drafts , manuscripts or recording from dictation machines processing data
Management of e-office
Ensuring security of office records, documents and equipment
Handling telephone calls and appointments
Operating office equipment, e.g. copiers, printers etc., and management of protocol

Required Qualifications for this post

Diploma/higher diploma in Secretarial studies from recognized institution
3 years’ experience as Personal Secretary III or Secretarial Assistant I
Short hand III/communication I/Typewriting III(40w.p.m)/office Management III/ commerce II/Secretarial duties II
Certificate in computer applications from recognized institution

Executive Secretary

SCASB – 8

One Position

Basic Salary ksh.48,190

House Allowance ksh. 15,400

Commuter Allowance ksh.8,000

Duties and Responsibilities

Provides secretarial and executive support to the Speaker
Drafts correspondences reports and proof reads documents.
Responds to telephone enquiries, routes calls to appropriate offices and places outgoing calls.
Schedules appointments, prepares itineraries and confirms travel arrangements.
Maintains stores and retrieves files, documents for access and security.
Provides managerial duties to other junior officers attached to the office of the Speaker/Clerk.
Management of E-office.
Oversees the performance of junior officers duties

Required Qualifications for this post

Bachelor’s degree in Business Administration or Social Sciences.
Higher diploma in secretarial studies or its equivalent from KNEC or any other recognized institution.
A certificate in computer applications (Microsoft word, excel, access, PowerPoint, outlook and internet explorer) from a recognized institution.
Three years relevant experience as a senior Secretary in a busy institution.
Should be sensitive to ethics, integrity and confidentiality.
In addition one must have the following certificate from KNEC.

Shorthand III (110 WPM) or computerized document processing III.
Typewriting III (minimum 40w.p.m)
Office management III / office administration and management III.
Business English III/ Communication II.
Office Practice II.
Commerce II.
Secretarial duties II

Application Criteria

Interested candidates should submit their application letters, accompanied by detailed Curriculum Vitae indicating their telephone contacts, copies of relevant academic and professions certificates, national identity card or passport and other relevant supporting documents.

In addition, as part of compliance with Chapter six of the Constitution of Kenya, 2010, all applicants should submit certificates of clearance from the following institutions;