Facilities and Administration Manager at African Population and Health Research Center (APHRC)
The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out high quality, policy relevant research on population, health and education issues facing sub-Saharan Africa.
The Center seeks to fill the position of Facilities and Administration Manager for its campus, which includes about 60,000 square feet of office space.
The Center is embarking on the development of the second phase of its campus that will consist of training and residential facilities (Phase II Development).
The successful candidate will be responsible for the management of the Center’s facilities as well as the administration unit at the Center and will work towards ensuring that the Center has the most suitable work environment.
He/she will generally focus on using best business practice to enhance efficiency by reducing operating costs while increasing productivity.
He/she will also be expected to oversee significant aspects of the Phase II Development.
Responsibilities
- Negotiation of contracts for maintenance of property and supervision of various service providers including those for security, cleaning and equipment maintenance
- Monitoring and supervision of the various service providers to ensure quality services and value for money
- Routine inspection of property including fixtures and installed equipment to ensure the building structure and furnishings are in good state of repair and maintenance at all times
- Preparation of estimates for renovations and new works and solicitation of quotes from qualified service providers.
- Safety and security management ensuring that strict security and safety procedures are adhered to at all times
- Liaising with our lawyers on matters relating to legal contracts for the use of facilities on the premises
- Rent and service charge collection. This shall include hiring out of training rooms on a day to day basis
- Liaising with the occupants of the premises to ensure they understand and adhere to terms and conditions related to the occupation of the buildings
- Oversee the provision of general administration services at the premises e.g. transport and catering services
- Ensure adequate provision of utility services needed for the smooth running and operation of the Center
- Ensure payments for ground rent, land rates, insurance premiums and all water and electricity bills are made promptly
- For Phase II Development, the successful candidate will work with an extensive team of consultants and contractors
- Marketing the existing facilities to ensure optimal occupancy and use and market the anticipated facilities in the Phase II Development once completed
- Preparation and management of annual recurrent and capital budget with regards to the current premises and the Phase II Development
- Use performance management techniques to monitor and demonstrate achievement of agreed service levels.
Qualifications and Skills
- Bachelors’ degree in a relevant field
- At least 5 years post qualification experience in property management and administration
- Post Graduate Diploma in Estate Management and Evaluation would be an added advantage
- Good knowledge of contract and property law as well as administrative and procurement procedures
- Strong interpersonal, communication, and negotiation skills
- Highly organized and results orientated.
How to Apply
Interested candidates are invited to send applications via email no later than 22nd May 2015, enclosing a detailed CV, quoting current and expected salary and providing contacts details of three referees to jobs@aphrc.org or to the address below.
Please indicate “Facilities and Administration Manager” on the subject line of email or on the envelope.
Only short listed candidates will be contacted.
Cover letters should be addressed to:
African Population and Health Research Center, Inc
APHRC Campus, Manga Close, off Kirawa Road, Kitisuru
P. O. Box 10787-GPO,
Nairobi
Website: www.aphrc.org
