In this challenging environment, the Dadaab HR and Admin Officer will have a is responsible not only for compliance with critical SCI policies, but also to ensure the most critical resources of the organization – it’s staff – are fairly managed and compensated, and have appropriate access to opportunities for capacity development, career development and progression.

Scope of Role:

• Reports to: Area Programme Manager, with a technical reporting line to the HR & Admin Coordinator, Nairobi

• Responsible for compliance with SCI HR policies and procedures in Dadaab area programme;
• Oversee all recruitment, performance management, capacity gap assessment, and contractual processes in Dadaab;
• Work with Programme Managers to plan recruitment at grant start up;
• Support field recruitment managers by ensuring laid down policies as pertains to recruitment are followed.
• Ensure preparation of recruitment planners & job adverts for circulation to various distribution groups
• Participate in field office recruitment panels as requested by line manager
• Prepare employment contracts and other documents relating to terms and conditions of employment and joining formalities for new local staff and casuals
• Manage Area staff employment contracts records; liaise with the Line Manager to ensure timely renewal.
• Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
• Update and maintain the organizational chart and staff lists as and when changes occur and share with Nairobi HR department.
• Manage disciplinary and grievances issues arising from the area office
• Prepare & submit HR & payroll reports to Nairobi HR department on a monthly basis
• Responsible for developing and undertaking induction processes for all new hires and ensuring that all sectors participate in these induction processes
• Facilitate evaluation of induction processes and monitoring effectiveness of the induction process and feedback to line manager
• Responsible for monitoring field office staff leave status i.e. annual leave, sick leave, compassionate leave, paternity/maternity, TOIL and R&R, ensuring regular updating of the leave database and status reports sent out to line managers, track leave ensuring this is shared with Nairobi HR department.
• Ensure exit interviews are carried out and through this and other means bring recommendation and key issues to Support Services Coordinator.
• Ensure compliance with all relevant Save the Children policies and procedures with respect to child safeguarding, health and safety, security, employment equal opportunities and other relevant policies.
• In conjunction with line managers ensure that all staff understand and observe the Child Safeguarding Policy and Code of Conduct
• Facilitate and Administer staff medical insurance, ensuring employee insurance eligibility list is current
• Manage HR and Admin staff performance in compliance with SCI Kenya Policies
• Provide support to line managers and staff on objective setting, performance development plans and performance review therefore ensuring that it is happening in a timely and effective way.

• Ensure cost effective ways of running kitchen facilities
• Oversee and manage the Cleaners ensure office and guest house facilities are kept in a good state of cleanliness and repair

• Delivering Results: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.
• Developing Self and Others: Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.

• Problem Solving and Decision Making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.
• Applying Technical Expertise: Applies the required technical and professional expertise to the highest standards, promotes and shares best practices within and outside the organisation.

• Working Effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross- boundary working.

• A first degree in Business Administration, Social Sciences or relevant field.
• A post-graduate Diploma in Human Resource Management.
• Minimum 5 years’ experience in similar roles
• Good knowledge and experience of generalist HR issues, including Kenya Employment Law, recruitment and selection, interpretation and application of policies and procedures, restructuring, reward and employee relations.
• Proven ability to influence and negotiate at senior levels and build capacity within management teams.
• Experience in managing disciplinary a grievance issues and monitoring and coaching HR staff and other managers involved in such cases.
• Experience in developing contracts and MOUs with similar agencies
• Experience in facilities management;
• Excellent communication skills (Verbal and Written), with the ability to provide clear effective advice on a range of HR issues.
• Fluency (written and oral) in English is requiring. Somali language skills a major advantage.
• Excellent presentation and facilitation skills.
• Strong team player, collaborative and capable of building effective relationships across all levels
• Strong results orientation, with the ability to challenge existing mind-sets
• Problem solving and risk mitigating skills
• Comply with the requirements of Save the Children’s Safeguarding Policy and other Global Policies.
• Commitment to Save the Children values