One measure of its success is its ability to enhance sustainable transformation both at individual and organization levels.

Its vision is to be the partner in building sustainable transformation. (www.balancedscorecard.co.ke)

The Career Opportunity: BSEA is looking to hire a Finance & Administration Officer to join its dynamic team. Reporting to the Business Development Director, the Finance & Administration Officer will be responsible for managing the day to day operations of the company.

As a part of your career growth, this role will expose you to new and challenging experiences. You will enjoy coaching and mentorship from the company’s managers, facilitators and consultants who are accredited experts with experience from around the globe.

The Role

• Post all transactions in the accounting system and maintain all financial records in a highly confidential and organized manner.
• Manage and account for petty cash and imprest disbursements and establish and maintain cash forecasts and controls, including conducting cash reconciliations and submit monthly reports for review.
• Manage bank transactions, prepare periodic bank reconciliations and prepare monthly management accounts for review by the Business Development Director.
• Ensure all accounts receivable are collected as per credit terms given.
• Ensure all payments received are reconciled with invoices and withholding certificates.
• Prepare the monthly payroll and remit all the related statutory returns on time: PAYE, NSSF and NHIF.
• Submit returns for VAT, corporation tax, and other relevant taxes on time and in compliance with all relevant regulations
• Provide insight to the team on budgets and expenditure and how they can improve efficiency and contain costs.
• Liaise with Auditors in all matters relating to company audit and preparation of year-end statutory accounts.

• Continuously come up with new and innovative ways to improve the operational efficiency of the company.
• Assist in the collection of relevant data and in the preparation of monthly, quarterly and annual reports.
• Prepare and maintain all HR records in line with statutory requirements and assist the management of the company in the management of staff relationships.
• Collate weekly reports, taking minutes during meetings and timely circulation of  the same
• Handle administrative duties assigned by the senior management team such as formatting of documents, report writing, document processing e.g. printing, photocopying etc.; maintenance and management of information held by the company as may be required.
• Supervise the company’s support staff i.e. the Messengers and Accounts Clerk by coaching and guiding them in the effective execution of their duties in support of the entire team.
• Manage the purchase and issuance of equipment, stationery and all other office supplies within approved budgets and limits.
• Maintain a professional office environment and manage the company support staff in providing superior customer, reception, and office management services.
• Manage the office diary both electronic and physical and update it daily. Set up appointments for the team, organize travel arrangements etc.
• Book/schedule all appointments and meetings for the team in liaison with concerned parties and follow up to reconfirm directions, time and logistics; arranging travel and logistics related to the meetings, appointments and events

• Possess very well developed interpersonal and communication skills and be able to give evidence of their ability to empathize, both face to face and by telephone, with those experiencing financial difficulties
• Be results oriented and client focused.
• Be able to provide examples of having worked on their own initiative and in teams in the past.
• Be capable of exercising a high degree of delegated responsibility.
• Have good organizational, and technical skills relevant to the role with the ability to problem solve, pay attention to detail and deliver work to a high standard and to tight deadlines.

• At least three year’s relevant and acceptable work experience in an Administrative /Office work environment.
• Have a bachelor’s degree in Business or related field with at least CPA Part 2 or equivalent
• Have a high degree of computer literacy – to include competence in the following Microsoft applications – word processing, spreadsheets, databases, file management, e-mail and the internet.
• Excellent numeracy skills with knowledge and skills in the preparation and maintenance of proper financial records and banking procedures and reporting on same.

• Prior experience and / or ability to carry out payroll functions including PAYE/ returns and a knowledge of payroll software
• Knowledge of operation of QuickBooks.
• Ability to facilitate and support the work of team members
• Ability to work with minimum supervision and to pay attention to detail.