Logistics Officer at Practical Action East Africa
Practical Action Eastern Africa is an International development agency working with poor communities to help them choose and use technology to improve their lives today and for generations to come.
We are seeking to recruit a highly motivated individual of unquestionable integrity to fill the above position based in Nairobi.
The successful candidate will coordinate procurement and logistics functions of the organization.
Job Purpose: The position is responsible for the efficient coordination and management of all logistics activities within the Eastern Africa regional office, in accordance with established policies and procedures.
This includes Procurement, Security, Administration and transport and fleet management.
- Procurement of supplies and services, send out requests for quotations and provide full analysis of comparative prices for approval by budget holders Locate vendors of materials, equipment or supplies
- Develop a database and maintain sound relationship with suppliers
- Prepare and process requisitions and purchase orders for supplies and equipment
- Ensure for conformance to organization policy for all purchases, claims and contracts
- Manage centralized Asset Register and conduct periodic inventory checks of all assets
- Ensure timely and accurate insurance of all assets and property through management of annual insurance contracts
- Maintain records of goods ordered and received and monitor stock movement
- In charge of transport/fleet management and supervise all office drivers
- Oversee regional office communication systems in coordination with IT department to ensure all offices have appropriate reliable means of communication
- Serve a the security focal point for head office and maintain close contact with security focal points in each field office
- Review, develop and implement purchasing and contract management instructions, policies, and procedures
- Address vendor /contractor grievances and claims against suppliers
- Prepare or cause to be prepared clear specifications for goods or services for obtaining, issuing or awarding bids
- Prepare reports regarding market conditions and merchandise costs
- Prepare bid awards requiring management approval.
Qualifications and Experience required
- Bachelor’s degree in logistics/ procurement or any other related field
- A graduate Diploma in procurement, logistics, purchasing and supplies or related fields preferably CIPS.
- At least three (3) years relevant experience in Logistics or Administration
Application letter together with a CV indicating current and expected salary, and names of three professional referees (one of whom must be the current supervisor) plus their day-time contacts should be submitted to Practical Action by email on: recruitment@practicalaction.or.ke to be received no later than 4th July 2014.
Only short listed candidates will be contacted.
Practical Action is an “equal opportunity” employer and highly encourages women to apply.
Website: www.practicalaction.org
