Operations Manager at One Acre Fund
Contract: One year renewable subject to performance
Organization Description: One Acre Fund is a start-up NGO in Kenya, Rwanda, and Burundi that is innovating a new way of helping farm families to achieve their full potential.
Our program is proven impactful – every year, we weigh thousands of harvests and measure more than 100% average gain in farm income per acre.
We are growing quickly. In six years, we have grown to serve 135,000 farm families with more than 500 full-time field staff.
Job Description: One Acre Fund is a rapidly growing organization; to facilitate our rapid growth and expansion, we are hiring for an Office Operations Manager for our Nyanza Head Quarters located in Kisii, Kenya.
One Acre Fund is seeking a highly motivated, qualified candidate with 3-5 years management experience who is interested in building up a high functioning, professional work environment in the Nyanza Head Quarters.
Contract details: One Year renewable subject to performance
Candidate Profile
Interested Applicants must meet the following criteria and requirements (all of equal importance):
- Degree in Business Management or relevant related field.
- 3-5 years office administration experience, with excellent references
- At least 3 years experience working in a supervisory management role in an office setting
- Strong work ethic and good numerical skills
- Attention to detail
- Strong computer literacy
- Quick learner and team player
- Excellent written and verbal communicator
- Strong sense of accountability and responsibility
- A logical mind with the capacity to overcome difficult problems creatively
- Good organizational skills
- A strong sense of ethics, honesty and integrity
- A strong relationship builder who enjoys investing in people and cultivating team spirit
- Able to manage complex tasks extremely well and keep track of many departments with competing priorities
- Comfortable with conflict and willing to engage in difficult conversations with peers and superiors
- Maintain office services by organizing office operations, and procedures, designing filing systems, assigning and monitoring administrative functions, and reviewing and approving basic housekeeping and office supplies requests
- Plan and implement office-wide events (i.e. meetings, social events, team building activities), calendars, and layout to build efficiency and redundancy in office operations
- Keep upper management informed by summarizing office related reports on a regular basis, identifying trends and areas for improvement
- Maintain professional and respectful work environment through regular trainings and meetings
- Facilitate communication between teams within Nyanza Head Quarters, between field and office, and between OAF offices
- Contribute to team cohesion and office morale through direct oversight of administrative staff, planned team building activities, and facilitation of interdepartmental coordination
- Supervise duties of administrative office staff by following up on office related tasks and ensuring administrative staff stay focused
- Support department partners and managers with requests as needed (i.e. facilitating conflict resolution, assessing team morale, setting up meeting space, adjusting room arrangements)
- Delegate administrative responsibilities to staff in order to keep office clean, tidy, and fully stocked with housekeeping supplies
- Work with procurement to manage and track office supplies
- Provide in-person mentorship, listening, feedback, and trouble-shooting support to office staff
- Observe employee performance in person to help advocate for staff who are managed remotely
- Lead Department Head meetings (bi-weekly) and NHQ All-Staff meetings (monthly)
Location: The candidate should be willing to reside in Nyanza within easy traveling distance of Kisii, Kenya.
To ApplyEmail cover letter and resume to kenyajobs@oneacrefund.org (Subject line: Office Manager + the place you heard of the position) plus your salary expectation
Application End date is 30th April 2014 at 5pm
