Senior Finance Officer, Clinical Officer – Anesthetist, GBV officer-Psychosocial, HIV Prevention Officer, HIV/TB Program Manager, Medical Officer at IRC
Description
Job Purpose/Objective
The Senior Finance Officer is responsible for budgeting and budget management, focal point for Kakuma and Lodwar field offices, review of payments documentations, tax and statutory deductions, cash flow management and various account analysis.
Key Responsibilities
Field Office Management
- Financial focal person for Nairobi, Eastleigh
- Monitor cash balances in the field offices to ensure adequate reserves at all times
- Ensuring that the field submit their cash forecast by 25th of every month
- Verification of all field documents providing prompt feedback and follow-up on any issues noted
- Ensure spreadsheets and hard copy documents are received by the 30th (except fiscal and calendar year-ends).
- Ensuring that Nairobi and Eastleigh bank reconciliations are complete and correct.
Sun system and SAF Processing
- Process monthly currency clearing and balance sheet revaluation journals
- Perform monthly housekeeping procedures in Sun System
- Loading of month end journals by the stipulated timeline to ensure timely submission of SAF file by the 12th of every month
- Ensure that all month and journals are fully signed and sequentially filed
- Ensuring that a SUN back up is taken, sent to field sites and a copy stored in the safe and a copy posted on the FTP site once NY loads the SAF file.
- Ensure any adjusting journal are FULLY supported and approved by FC before passing to SUN system
Budgeting, Reporting & Grant management
- Reconcile timesheet coding loaded in SUN Vs. Actual Timesheets
- Circulate to all staff the timesheet coding and update Human Resource with % allocations to charge on timesheet upon commencement of new grants.
- Maintain a schedule with donor reporting timelines
- Ensure all grants are closed in a timely manner and that all financial reports are submitted on time. Follow the finance manual to be in full compliance with IRC’s requirements.
- Assist in the preparation of operating and grant budgets
- Assist in updating the operating budget Assist in updating the operating budget
- Maintaining all donor files well labeled, fully updated with contracts, reports submitted, governing clauses all other relevant documents, liaise with administration officer to ensure that the CD’s office has copies of the same.
- Prepare and upload T2s for all new budgets
- Attend all Grant Opening and Closing Meetings as designated
- Update Monthly Budget Vs Actual reports for sites Finance Memo and prepare corrective journals relating to the BvA’s.
- Review accruals at grant closure and prompt liquidation of these.
Partnership/Sub-grant management
- Undertake pre-assessment reviews to determine capacity needs of sub-grantees
- Monitor sub-grant reporting and undertake verification of reported expenditure
- Upload sub-grant financial reports
Document review & control
- Verify correct coding of expenditure on all payment requests, Purchase Orders and Purchase Requests.
- Ensure completeness and accuracy of supporting documents attachment on payment requests
- Ensure adherence to the delineation chart for all authorizations on payment and purchase requests
- Oversee the payment turn-over period to avoid delays in handling requests submitted to finance
- Oversee proper and systematic filing of all payment requests
Bank & Cash management
- Oversee the maintenance of an accurate and updated cash flow report. Get updates from the Finance assistant weekly
- Work closely with the finance assistant to ensure that the sufficiency of bank reserves at all times for all Nairobi bank accounts.
- Ensuring that all banks are immediately updated on changes to bank signatories. Update the bank information folder on F drive
- Oversee bank correspondences. Liaise with Finance Assistant.
Training
- Provide periodic finance training to program staff, sub-grantees and key stakeholders
- Review of financial data submitted by the field to identify weaknesses or problems being encountered by field finance staff and recommend corrective action.
- Make frequent field visits and work with the program manager to ensure grant implementation is on course.
- To be willing and ready to participate in field staff exchange programs as organized by the FM.
Other
- To be the contact person in the dept for all bank correspondences. Liaise with Assistant Accountant.
- Ensuring donor regulations are adhered to for all aspects of the operations
- Regular and open communication with IRC staff from all departments.
Required Qualifications and Competencies:
- A bachelor’s degree in Finance/Business Administration with minimum CPA II qualification;
- At least three years of finance and accounting experience in a similar post;
- Knowledge of Microsoft Office software. SUN System accounting is an added advantage;
- Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation;
- Excellent interpersonal, organizational, and time management skills;
- Ability to work in and as a team.
Clinical Officer – Anesthetist (Kakuma)
Description
Job Purpose/Objective
Working under the guidance and supervision of the M.O I/C of KMH, the anesthetist will be directly responsible for;
Key Responsibilities
- Provide safe anesthetic services to patients both from the local community and those referred from the IRC main hospital for surgery.
- Maintain updated anesthetic records of all referral cases from the IRC camp hospital and submit required reports on the same.
- Participate in daily ward rounds as will be assigned by the supervisor
- Assist with OPD consultations.
- Represent KMH at health meetings with IRC.
- Organize regular on-the-job training sessions for the camp hospital staff in coordination with your supervisor and/or Clinical Services Manager.
- Carry out other relevant duties as may be assigned by the catholic diocese/ Supervisor or Clinical Services Manager.
Key Result Areas:
- Provision of safe anesthetic services to patients both from the local community and those referred from the IRC main hospital for surgery.
- Ensure timely and quality anesthetic services to patients
- Maintain accurate inventory and ensure rational use of anesthetic supplies.
Required Qualifications:
Higher Diploma in Anesthesia from KMTC or any other reputable institution.
Required Experience & Competencies:
Higher Diploma in Anesthesia from KMTC or any other reputable institution.
Required Experience & Competencies:
- At least two years experience working in a busy theatre unit.
- Computer literate
- Team player and cultural sensitivity is required.
- Ability to work in hardship areas (Previous experience in a Camp setting will be an added advantage).
- Fluency in Turkana/Somali will be an added advantage
- Female candidates are encouraged to apply.
GBV officer-Psychosocial (Hagadera)
Description
Job Purpose/Objective
The GBV officer- Psychosocial will support the successful implementation of all psychosocial activities, and will be responsible for the provision of quality case management including direct counseling to GBV survivors.
In collaboration with the WPE manager and other WPE/GBV officers will support in the provision of training and supervising GBV Community Workers to respond to cases of GBV in the camp and ensure effective case management.
This includes providing ongoing training and mentorship for community workers and utilizing monitoring and evaluation systems to ensure high quality services.
Key Responsibilities
Case management
- Provide professional and confidential services to survivors of GBV, grounded in the IRC’s holistic, survivor-centered case management approach.
- Document client information through accurate filling of intake forms and ensure confidential and safe storage
- Support the maintenance of the IRC’s case management system by maintaining client confidentiality
- Ensure the GBVIMS is accurately updated on a regular basis
- Ethically and confidentially collect and store GBV data .Participate in interpretation of the analyzed data on trends and work with the GBV Manager to disseminate information to all relevant stakeholders.
- Participate in the development of case management monitoring systems and help to ensure that GBV community workers utilize these systems correctly and consistently.
- Participate in preparation of all relevant reports regarding the IRC’s psychosocial activities.
Training, Mentorship and couching
- Supervise and provide training, mentorship, and other technical support to community workers directly involved with the psychosocial component of the International Rescue Committee’s GBV programme.
- Provide leadership and guidance regarding psychosocial activities to all community workers to ensure all programme activities meet best practice standards.
- Monitor and supervise case management, including capacity building through training and on-the-job training of community workers. Training topics should include active listening and effective communication, action and safety planning, GBV guiding principles, GBV basic concepts, and other related topics
Coordination and networking
- Strengthen and maintain networks through other service providers and camp management to ensure that survivors receive compassionate support from the community and to encourage greater communication, collaboration and coordination among partners (protection, health, legal, and psychosocial sectors).
- Advice the GBV outreach officer on programming areas that require targeted interventions and campaigns based on trend analysis.
- Strengthen and maintain networks with community leaders, women leaders, service providers and camp management to ensure that survivors receive compassionate support from the community and to encourage greater communication, collaboration and coordination among partners (protection, health, legal, and psychosocial sectors)
- Work in collaboration with GBV outreach officer to ensure ongoing needs of women and girls are being met through prevention-related activities.
- Monitor monthly community outreach plan with community workers, based on case trends and ongoing needs of women and girls.
Partnership development
- Participate in review meetings and psychosocial capacity assessment of the local partners
- Participate in capacity building trainings for the local partners around psychosocial support
- Share technical expertise on case management with local partner
- Organize and conduct trainings for partners on relevant organizational development areas and support peer learning between IRC and the local partner.
- Development of referral networks between partners implementing GBV and implementation of referral pathways
- Oversee all interactions and provide Case management support to the local partner with the support of the GBV program manager.
- Ensure the local partner is invited to the case conferences and other interagency coordination meeting at camp the level.
- Assist the GBV program manager on technical review of partner’s reports on psychosocial component
- Assist the GBV manager in planning and organizing for review workshops with partners on the partnership, IRC partnership approach and principles.
- Support trainings for partners on relevant organizational development areas peer learning between IRC and the local partner.
Others
- Fulfill any other duties and responsibilities as assigned.
- Respect the code of conduct and policies of the IRC and the standards of the GBV team
- Adhere and uphold the IRC Way (intergrity, accountability and service) at the respective areas of work.
Key Result Areas
The GBV/ WPE Kenya programme goal is to enhance survivor’s utilization of quality services responsive to their needs and strengthen community-based structures and solutions to better protect women and girls, promote their empowerment to access opportunities, services, and support.
The GBV officer-Psychosocial will oversee psychosocial activities towards achieving the following program objectives
To improve survivors’ access to timely, holistic and quality case management
- Strengthened engagement with communities to act in the best interests of women and girls
- Invest in social and economic opportunities for women and girls to promote their wellbeing
- Leverage partnerships and experience to advocate for priorities of women and girls.
Required Qualifications:
- Diploma in counseling and/or psychology. A Social Science or related degree is preferred
- Minimum 2 years of direct psychosocial/counseling experience with a reputable agency; experience working with survivors of violence preferred.
- Having worked in a hardship zone /environment
Required Qualification & Competencies
- Clear understanding of gender, abuse of power, and issues surrounding violence against women
- Able to maintain confidentiality, medical ethics and respect for clients at all times.
- Experience in participatory techniques and community mobilization
- Able to lead, train, supervise, facilitate and motivate GBV Community Workers in their respective tasks in a professional, respectful and supportive manner.
- Positive, highly motivated, innovative, with strong organizational and inter-personal skills.
- Able to coordinate multiple tasks while maintaining attention to quality and detail.
- Able to work as part of a team.
- Strong knowledge of computer applications, including MS Word and Excel.
- Willing to work in a hardship area.
- Fluency in English, including writing clear and concise reports.
HIV Prevention Officer (Kakuma)
Description
Job Purpose/Objective
The International Rescue Committee – Kenya Program with funding from Centers for Disease Control and Prevention (CDC) implements the Partnership on AIDS (POA Project), a HIV & AIDS Prevention, Care and Treatment Project in Turkana County in the North – Rift region of Kenya.
IRC wishes to recruit a HIV Prevention Officer to directly ovesee the implementation of Community based Evidence Based Interventions (EBI’s) including interventions targeting Key Populations.
Under the direct supervision of the Program Manager, the HIV Prevention Officer will ensure the successful implementation of Evidence Based Interventions in
HIV/AIDS Prevention in Kakuma Refugee Camp at Community settings.
Key Responsibilities
Technical Support – Program Planning, Design & Implementation.
- Provide technical and administrative support to field based program staff to ensure the successful implementation of community based HIV prevention interventions.
- Provide appropriate Behaviour Change Communication (BCC) and Community Mobilization approaches that increase the success rates of EBI implementation.
- Ensure the efficient and timely delivery of EBI Program supplies to field sites
- Generate and implement project procurement plans, training plans, field staff capacity building plans, and other relevant program implementation plans.
- Work closely with BCC Assistant to develop culturally appropriate and relevant IEC/BCC materials.
- Actively participate in the generation of quarterly, semi – annual and annual program performance reports.
- Create linkages of EBI’s and Key population interventions to biomedical services
- Work closely with other health programs in the spirit of integration for maximum output
- Plan, organize and conduct regular supervisory field visits to check the status of implementation of the HIV interventions.
Program Quality Control & Improvement
- Ensure the strict adherence to the HIV program core intervention elements, implementation guidelines and principles.
- Ensure the strict adherence to National HIV Prevention Guidelines
- Ensure program data is captured, collected, verified, collated, anlayzed and monthly reports generated.
Supervision & Leadership
- Directly supervise EBI and Key Population field based staff
- Identify staffing/capacity gaps and recommend to the Program Manager for action
- Provide mentorship to field based program staff.
- Participate planning and commemoration of World Calendar events e.g. World AIDS day
Networking & Coordination
- Liaise with other implementing partners in providing holistic services for the target population through referral and linkage
- Participate in the HIV stakeholders meeting
Required Qualifications:
- Undergraduate Degree or Diploma in the Social Sciences / Community Development / Community Health or other relevant discipline.
- Training in EBIs, Peer Education and Key Population Implementation / Project Management / Community Mobilization.
- Training of Trainers (ToT) Course in EBI’s is an added advantage
- Excellent computer skills especially word processing, power point, and spreadsheets.
Required Experience & Competencies:
- A minimum of two years working experience in an NGO setting.
- Demonstrated experience in, Training, facilitation and Report writing
- Demonstrate experience in EBI and Key Population program implementation.
- Willingness to work in a challenging and demanding environment.
HIV/TB Program Manager (Hagadera)
Description
Job Summary:
Under the guidance and supervision of Health Team Leader and in collaboration with the sector managers of the integrated health team, the HIV/AIDS Manager shall be responsible for the overall implementation of all HIV and TB related services offered in Hagadera Refugee Camp.
Responsibilities:
Program Management.
- Coordinate all activities under HIV and TB prevention, care, treatment and support program as per UNHCR, CDC and MOH guidance.
- Ensure QA and QC activities are conducted as per National guidelines in all HIV and TB program areas.
- Ensure timely ordering of program commodities, distribution to the sites, regular monitoring to avoid stock outs and ensure proper storage.
- Ensure confidentiality is maintained and upheld by program staff.
- Ensure accurate HIV and TB activities records are maintained and kept, relevant reports generated and submitted as required.
- Work with other health program to ensure integration of HIV and TB prevention, care and treatment activities into other sectors.
- Organize and attend regular program staff and community leaders meetings
- Liaise with other implementing agencies including NASCOP and MoH to ensure a multi-sectoral approach to HIV and TB.
- Maintain updated libraries of manuals and other resources for HIV and TB in the health program.
Finance and Grants Management
- Represent the HIV and TB program in grants meetings (grants opening, budget review and grants closure meetings).
- Participate in proposal development and donor reports writing.
- Prepare spending, procurement and staffing plans for the HIV and TB program.
- Ensure diligence in grants utilization
Communication and Reporting
- Keep the Health Team Leader and RH/HIV Coordinator informed of all developments and issues through regular situation reports.
- Ensure timely submission of accurate HIV and TB progress reports as required by donors.
Supervision & Leadership
- Provide technical and /or administrative supervision HIV & TB national and incentive staff.
- Identify staffing/capacity gaps and recommend to the Health team leader for action.
- Provide mentorship to field based program staff.
Networking & Coordination
- Liaise with other implementing partners in providing holistic services for the target population through referral and linkage.
- Participate in the HIV stakeholders meeting.
Qualification
- Bachelors’ degree or diploma in Public Health, Community health or other social sciences.
- At least three years experience in overall HIV and TB programming including evidence based interventions targeting the youth and programs targeting key population especially female sex workers.
- Good leadership and communication skills
- Good interpersonal relations
- Culturally sensitive and able to work in a challenging environment under minimal or no supervision.
Medical Officer
Description
Under the supervision of the Clinical Services Manager, the Medical Officer will offer quality health care to all patients in the hospital and work closely with other staff in all departments providing support and guidance
Key Responsibilities
Program management:
- In coordination with the Clinical Services Manager, formulate program goals, objectives and intervention strategies and participate in the budgeting process
- Ensure that all health activities are implemented as outlined in the project documents
- Review the program activities and priorities on a regular basis updating the clinical services manager on gaps and/or provide recommendations on how to improve quality of services
Human Resource:
- Be a team leader in patient management in all hospital departments, giving support and guidance
- Manage the Clinical Services Program in acting capacity when the CSM is not in office
- Provide technical and administration work guidelines that are within the IRC policy
Program activities:
- Conduct daily ward rounds in the hospital
- Ensure patient management is in line with the set MOH, WHO and UNHCR guidelines and protocols
- Attend to all emergencies, both medical and surgical within 15 minutes
- Ensure proper and accurate documentation of patient management in patient files
- Conduct all elective and emergency surgical cases in theatre, both surgical and obstetric/gynecological
- Conduct special outpatient clinics in the hospital on the allocated days every week i.e. SOPC, GOPC, HRC, HOPC, DOPC, and MOPC.
- Attend to all medical legal cases, including filling of P3 forms and attend court sessions as required
- Attend to sexual assault survivors on a timely basis in the GBV Support Centre
- Ensure timely referrals both Emergency and Elective cases to secondary and tertiary care centers
- Attend and participate in weekly Continuous Medical Education (CME) sessions at the hospital.
- Attend and participate in the daily morning hospital handover meetings
- Ensure adequate night coverage by developing a call list on a weekly basis with other Medical Officers
- Lead in mortality audits to improve quality of care for patients.
- Participate in the Quality of Care Assessments done on a quarterly basis
Reporting and Coordination:
- Attend inter-agency coordination meetings and case conferences as requested by the CSM
- Assist in preparing donor reports as requested by the CSM
- Monitor closely the morbidity and mortality trends together with all the other health indicators to ensure that prompt actions are taken.
Others:
Carry out other relevant duties as may be required or assigned by your supervisor
Key Result Areas
- Ensure quality of care in the hospital
- Ensure quality emergency obstetric and neonatal care in maternity ward
- Prompt referral of patients
- Proper documentation of patient care
- Identification and prompt management of outbreaks
Required Qualifications:
- Bachelor of Medicine and Surgery from a recognized institution (MBChB)
- Registered with Kenya Medical Practitioners and Dentist Board
- Minimum 2 yrs of working experience in a busy hospital setting
Required Experience & Competencies:
- Good knowledge and skills in clinical medicine and surgery
- Ability to write clear, concise reports and well developed communication skills
- Good computer skills (Complete MS Office package and any database management and analysis)
- Must be a team player, flexible and culturally sensitive
- Ready to work in difficult environmental conditions
- Ability to accept the possibility of insecurity in the project areas and obey security rules and standard operating procedures
Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.
Senior Human Resources Co-ordinator
Description
Description
IRC Program in Kenya
The International Rescue committee has been active in Kenya since 1992, providing essential services to refugees and the communities who host them. Today, IRC supports tens of thousands of refugees in the Dadaab and Kakuma refugee camps.
IRC also runs programming throughout Greater Turkana and in Nairobi. IRC’s programs include health, nutrition, water and sanitation, HIV, livelihoods, prevention and support to survivors of gender based violence.
In addition, the IRC Somalia program receives operational support from the IRC Kenya support departments in Nairobi.
Objectives
The Senior HR Coordinator is a key member of the IRC`s Senior Management Team, providing overall (technical) HR support to senior management in attracting, developing and retaining of high caliber staff. The Senior HR Coordinator is responsible for ensuring the consistent and efficient implementation of IRC`s HR policies and procedures and best practices across the country program.
Summary of Responsibilities
Reporting to Country Director for Kenya, and as a member of the Senior Management Team, the Senior HRC is overall responsible for the HR function, ensures effective and transparent human resources management and quality services to employees quality administrative support function throughout the Kenya program.
The Senior HRC responsibilities include employee policy development and implementation, advising senior management on performance related issues, leading the HR/Admin team, workforce planning, benefits administration, training and development, and administrative services.
Major Responsibilities
Major Responsibilities
- HR strategy and objectives: linking HR key objectives and priorities to country strategic objectives; coordinating HR practices and priorities across the country program in order to provide and reinforce the recruitment and ongoing development of a competent and efficient workforce.
- HR support to senior management: advising senior management regarding legal and staff management issues; participating in discussions about structure and organizational development and change; supporting recruitment of senior positions;
- HR planning and monitoring: reinforcing HR reporting and planning; developing HR key performance indicators in order to develop an informed and accountable HR management
- Compliance: reviewing and ensuring compliance to HR policies and procedures; coordinating the development of policies, handbooks and supporting their implementation and dissemination;
- Training & Outreach: Leads and develops the IRC Kenya Human Resources efforts by ensuring staff understand and apply HR best practices and IRC policy, and engaging staff to foster and implement a creative and productive workplace that actively promotes learning and staff development.
- Staff Management: building HR management capacities to ensure qualified and trained Human Resources staff across IRC Kenya as well as efficient and performing HR department delivering timely and accurate services; managing Human Resources staff (?) in Nairobi;
- Technical Management & Systems: Efficient & effective human resource and administrative management systems that support the design and implementation of quality programming without compromising compliance.
- Compensation & Benefits: ensuring an attractive and competitive compensation and benefits package is maintained; developing specific program to attract and retain high performing senior national managers;
- Staff development: with the guidance of Human Resources at Headquarters, oversee the implementation of the staff development policy, programs and tools and link with orientation and performance management plan;
- HR tools and practices: ensuring standardization and use of best practices across IRC Kenya management teams; coordinating the use of salary software and Global HRIS in Kenya.
Requirements
- Minimum 10 years of progressive HR professional experience with a minimum of 5 as the head of the HR function. Master’s degree in related field is desirable.
- Demonstrated success as an HR generalist supporting employee groups of 300+ employees in multiple locations within the region or global environment required.
- Strong managerial skills and ability to motivate and inspire team to achieve superior standard in all aspects of human resource management.
- Previous overseas experience in conflict and/or post conflict environments, with the UN and/or NGOs preferred;
- Computer proficiency in Word, Excel, PowerPoint, Access and computerized payroll systems;
- Resilience, record of performance in high-pressure work environments and ability to problem solve without immediate supervision.
- Experience working in a multicultural environment
- Must demonstrate flexibility, and ability to readily adapt to changing requirements and environments;
- Broad knowledge and experience in employment law, compensation, organizational planning, organization development, employee relations, and training and development
- Excellent English oral and written skills a must.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
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