Field Accounts Assistant, Field Operations Assistant at Adeso, African Development Solutions
Organization: Adeso, African Development Solutions
Position Title: Field Accounts Assistant
Reporting to: Finance Manager – REGAL IR
Working with: REGAL IR Program teams, Adeso HQ team.
Program / Duty station: Garissa Office
Duration: 1 year, renewable
Starting date: Immediate
Starting Salary: Gross.Kshs. 82,745.00 plus other competitive benefits
Organizational Context: Adeso is an expanding and vibrant African based international development and humanitarian organization.
At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming.
We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. At present, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
Project Summary: Resilience and Economic Growth in Arid Lands-Improving Resilience (REGAL-IR) is a 5-year program sponsored by USAID/Kenya and Feed the Future (Ftf) to reduce hunger and poverty, increase social stability and build strong foundations for economic growth amongst pastoralists and transitioning pastoralists in Kenya’s arid and semi-arid lands (ASALs).
The program is designed to empower communities to take charge of their development and to strengthen their capacity to select, design, implement and monitor activities toward increasing their social, economic, and environmental resilience to natural and human-induced shocks.
REGAL-IR is led by Adeso and is implemented by a consortium of partners. An intensive community engagement process – Participatory Learning, Planning and Action (PLPA) – guides program implementation in six thematic areas including diversifying livelihoods, improving value chain inclusiveness, natural resource management, conflict management and mitigation, disaster risk reduction, and improving nutrition.
REGAL-IR is based in Isiolo Town and implements in Isiolo, Garissa, Wajir, Marsabit, and Turkana Counties.
Specific Roles and Responsibilities
The Field Accounts assistant position will be a full-time member of the Adeso staff, working with the teams in county offices.
- Ensure proper management of petty cash,
- Process and make payments as provided in the approved budgets
- Record transactions in the system including coding of payment vouchers before making payment,
- Carry out reconciliations of cash and bank balances on regularly basis,
- Prepare schedule of payments of utilities, statutory deduction and ensure timely payment of the same,
- Ensure timely preparation of all advances including travel and other advances and provide monthly update of any outstanding advances.
- Ensure timely liquidation of any outstanding advances
- Ensuring maintenance of an efficient, proper and transparent financial filing system for the department and the organization in accordance with the organizational guidelines.
- Assist in the preparation for audits (both projects and institutional audits)
- Perform any other duty as may be assigned.
Skills and Qualifications
Essential
- Professional accounting qualification (CPA-K, ACCA) or related Bachelor degree
- At least one year working experience with NGO
Others
- Ability to work to tight deadlines and handle multiple concurrent activities
- Excellent in written and spoken English.
- Ability to work well in a team
- A pro-active approach to work
- Ability to handle pressures and meet deadlines and willingness to learn
Application Process
This is a challenging opportunity for a dedicated and highly motivated professional.
If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org, quoting the position in the email subject matter, by Friday 11th April, 2014.
Each application should be addressed to the Human Resource Officer-REGAL IR and include the following: An updated CV; and and application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.
Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer and female candidates are strongly encouraged to apply.
Organization: Adeso, African Development Solutions
Position Title: Field Operations Assistant
Reporting to: Operations Manager – REGAL IR
Working with: REGAL IR Program teams, Adeso HQ team.
Program / Duty station: Garissa Office
Duration: 1 year, renewable
Starting date: Immediate
Starting Salary (Gross): Kshs. 82,745.00 plus other competitive benefits
Position Summary: The successful candidate will responsible for day to day running of the field office, receiving guests, giving administrative, HR, logistical and security oversight of the operations of the field office. You will be required to support the programs team in operational support areas listed below;
Position Purpose
1. Field office administrative operations
2. Basic HR support
3. Logistical support services
4. Security focal point
2. Basic HR support
3. Logistical support services
4. Security focal point
Specific Roles and Responsibilities
HR/Administrative Result Area
- Maintain basic HR filling for staff and temporary hires
- Liaise with HR in Isiolo on temporary staff contracts and ensure appropriate documentation.
- Ensure timely submission of timesheet and confirm accuracy of all timesheets before submit to the Human Resource officer.
- Receive requests and prepare accommodation/travel for visiting staff & guests
- Ensure smooth running of the field office and Guest houses
- Ensure travel/accommodation requests are sent to relevant offices
- Follow up on payments of office utilities, rent, water & electricity etc
- Day to day supervision of the driver, office guards, & cook/cleaner.
- Maintain the office store, and record all movement of stocks.
- Responsible for the management of the office facilities at the county
Logistical Result areas
- Collection of quotations for purchase of goods and services
- Lead in the procurement of office and guesthouse supplies
- Ensure the maintenance of the office vehicle
- Follow up on the safe use of office motorbikes
- Act as the security focal points in county and periodically prepare security reports.
Security result areas
- Act as the county security focal point, disseminating periodic security updates
- Liaise with other organizations in the county for security information sharing
- Perform radio communication checks for teams in the field
- Give security briefs to visiting guests/staff
Skills and Qualifications
- Diploma in Business management, Logistics management or related studies.
- Fully computer literate, good knowledge of MS Office applications
- Basic knowledge of county security context
- 3 yrs experience in similar or related position.
- Good knowledge of the area/local residents preferable
Application Process
This is a challenging opportunity for a dedicated and highly motivated professional.
If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org, quoting the position in the email subject matter, by Friday 11th April, 2014.
Each application should be addressed to the Human Resource Officer-REGAL IR and include the following: An updated CV; and and application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.
Applications not including all of the above information will not be reviewed.
Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer and female candidates are strongly encouraged to apply.
