Food and Agriculture Organization of the United Nations
   
Vacancy Announcement No: FAO/06/2014

Organizational Unit: FAO-Somalia

Duration: 3 Months, with possible extension

• Work closely with the HR Team  to support recruitment/resourcing queries and preparation of internal or external vacancy announcements and advertising of vacancies.
• Assemble applications for screening and short-listing by recruitment panels; arrange to conduct testing and interviews of short-listed candidates.
• Prepare offers of appointment for selected candidates and draw up contracts and contract amendments on request and in line with FAO regulations.
• Carrying out research tasks using the internet and liaison with other divisional HR teams, e.g. changes to employee benefits, HR policy reviews, writing guidelines for managers, bench marking, recruitment advertising research.
• Carrying out research tasks using the intranet e.g. changes to employee benefits, HR policy reviews, writing guidelines for managers, bench marking, recruitment advertising research. Draft routine correspondence related to HR matters, internally and to HR.
• Assemble all required documentation for submission to HQ for contract extensions.
• Maintain up-to-date records of personnel, including checklists of all required supporting documentation. Ensure that all pertinent documentation is up to date in the Staff files.
• Maintain and update staff files for staff members containing (Attendance and leave records, Contract dates, Travel records, Training records
• Host country relations documentation)
• Obtain work permits, visas, VAT exemptions, PRO-1B, UNLPs, IDs, security cards, business cards, and other pertinent documentation.
• Ensure that all UN security-related training requirements are met and documentation is on file.
• Maintain attendance and leave records for all FAO-Somalia staff; receive monthly attendance reports and leave application copies from FSNAU and SWALIM.
• Check leave applications against the annual leave planner for FAO-Somalia.
• Provide general administrative support to the HR team.
• Perform any other related duties as required

• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. 
• Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.

• Systematic, well structured and efficient approach to work assignments. 
• Analytical ability, accuracy and consistency. 
• Exercise diligence and care in dealing with records and expenditures.

• The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment. 
• Tact and courtesy. 
• Ability to establish and maintain effective working relationships with people of different national and cultural background. 
• High degree of self-motivation and initiative. 
• Willingness to learn and apply new analytical approaches.

Food and Agriculture Organization of the United Nations

Vacancy Announcement No: FAO/07/2014

Organizational Unit: FAO-Somalia

Duration: 3 Months, with possible extension
 

• Play an operational and office assistance role to FAO programmes and projects and performs a variety of administrative functions of the office.
• Carry out administrative duties, including assisting in travel arrangements, organizing meetings and events held in the country;  providing Logistical and Procurement clerical support as required;
• Maintain a filing system of technical and administrative documents and correspondence. Assist in maintaining local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.
• Management of contracts in COIN (County Office Information Network) and HRMS (Human resources Management System). Monitoring and tracking of all transactions related to positions, recruitment, HR data, earnings/deductions, retroactivity, recoveries, adjustments and separations;
• Organize to obtain work permits, visas, VAT exemptions, PRO-1B, UNLPs, IDs, security cards, business cards, and other pertinent documentation;
• Management of recruitment processes including job descriptions and classification, vacancy announcement, initial screening of candidates, establishing interview panels, reviewing recommendations on recruitment. Oversight of recruitment under FAO Somalia projects;
• Act as Secretary to the Staff Selection Committee Panel, draft, review and certification of submissions to the O.I.C. or his delegated;
• Maintain Personnel files and HR documentation ensuring that all personnel information is on file (signed contracts, staff and dependent(s) data, PHF (Personal History Form) and copy of diplomas, UN security-related training requirements are met, medical clearance, etc.);
• Compile, manage and maintain the annual leave planner and quarterly update;
• Assisting in the processing of consultancy contracts.
• Any other assigned duties as required.

• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. 
• Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.

• Systematic, well structured and efficient approach to work assignments. 
• Analytical ability, accuracy and consistency. 
• Exercise diligence and care in dealing with records and expenditures.

• The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment. 
• Tact and courtesy. 
• Ability to establish and maintain effective working relationships with people of different national and cultural background.  
• High degree of self-motivation and initiative.
• Willingness to learn and apply new analytical approaches