The unit’s key responsibility is to provide leadership in resource mobilization and grant management for the Center’s growing portfolio of projects.

• Manage the Center’s grants portfolio ensuring compliance with funders requirements including timely reporting
• Drafting grant agreements and maintaining records of all grant agreements and correspondences, including sub-awards;
• Track all relevant project changes and developments, document them and seek donor approval prior to the implementation of the proposed changes.
• Provide support to sub-ward management processes;
• Support the implementation of the fundraising activities maintaining an up to date database of potential funding opportunities and or collaborations;
• Managing regular communication and follow-ups with current and potential funders; and
• Working with the Center’s Policy, Engagement and Communications division to keep funders appraised of APHRC research program initiatives.

• Provide support to the Operation’s Division Director’s office and respond to queries in his/her absence;
• Schedule appointments for the Division Director and other members of the team as necessary;
• Manage meetings of the division, including preparing documentation, taking minutes as necessary and follow up on action points with the concerned parties to ensure that action is taken;
• Assist with division’s general management activities liaising with other divisions and service providers as appropriate

• Bachelor’s degree in a finance related field;
• Master’s degree or Professional qualification in project management;
• At least 5 years of relevant demonstrated progressive experience in international development with direct work experience in grants management and administration of grants; 3 years working with an INGO in related field;
• Experience in fundraising would be an added advantage; and
• Knowledge of various donor requirements and demonstrated experience working with one or more of the following categories of funders; bilateral, multilateral, Corporations, US Foundations and various Government agencies.

• Manage the RCS Division Director’s office and respond to queries in his/her absence;
• Schedule appointments for the Division Director and other members of the team as necessary;
• Manage meetings of the division, including preparing documentation and taking minutes as necessary;
• Identify action points during meetings and follow up with the concerned parties to ensure that action is taken;
• Maintain an effective record and filing system for contacts, project activities, correspondences, and documents for quick and easy reference;
• Develop schedules and analysis to help review products from various units within the division;
• Provide support in formatting of reports;
• Assist in proposal development process taking responsibility for administrative sections of proposals developed within the division and ensuring all application requirements are met;
• Assist in organizing for contract preparations within the Division;
• Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems;
• Assist with division financial management, including assisting with monitoring of the division budget expenditure;
• Maintain grant reporting schedules of the division in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates;
• Help in monitoring project implementation including review of burn rates on the online management accounting system and seeking from the division teams the rationale for projects that are delayed;
• Maintain an effective record and filing system for contacts, donor correspondences and related documents; and
• Support where appropriate in the planning and execution of the identified fundraising campaigns.

• First degree in business administration or related field;
• 3 years of relevant experience in a busy office, preferably an INGO;
• Good planning, financial and organizational skills;
• Good computer skills;
• Excellent communication skills in English and French (both written and verbal); and
• Excellent interpersonal skills.