Receptionist at Williamson Power Ltd
Vacancy has arisen at one of our associate company, Williamson Power Ltd, which deals with Generator sales and service.
Purpose: Reporting to the Administration Manager, the job holder will be responsible for the efficient running of the front office through provision of secretarial services, client service coordination, general administration and liaison between the office and clients at all times.
Key Responsibilities
The job holder will carry the following amongst other duties:
- Provide secretarial services including drafting letters, contracts, quotations and proforma invoices for clients.
- Coordinate Client Service schedules and ensure follow-up.
- Facilitate smooth operation of the busy switchboard by attending to all telephone calls in an appropriate and professional manner.
- Maintain inventory of all correspondence including incoming or outgoing documents to ensure ease of traceability
- Handle queries and complaints from clients and escalate as necessary to the Service Coordinator
Required Qualifications
- Diploma in Business Management or Secretarial Studies.
- Proficient in MS Office and MS Outlook.
- At least 2 years’ experience working as a receptionist in a busy setting and must be able to operate a PABX, computers and other office machines such as printers, scanners, fax, copier etc.
- Able to handle several incoming calls and deal with clients and visitors in a professional manner.
- Carry out duties with due diligence and sense of confidentiality
- Have a fast typing speed (with accuracy).
- Be articulate and self-confident and able to multitask
If you meet the above requirements, please submit a letter of application stating your expected salary, certificates including a detailed CV, telephone contacts, names and addresses of three referees.
Your application should reach us not later than 31st December 2013 and be addressed to:
Only shortlisted candidates will be contacted
