Duties and Responsibilities

• Devising and maintaining office systems in the respective office and ensuring the office is organized and functional;
• Arranging travel visas and accommodation and occasionally traveling as may be required;
• Screening phone calls, enquiries and requests and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming e-mails, faxes and post and ensuring the same, if official, are brought to the attention of the relevant official(s);
• Taking dictation and minutes in appropriate circumstances;
• Carrying out background research and presenting findings as may be required;
• Organizing and attending meetings.
• In appropriate circumstances, liaising with Assembly staff and members of the Assembly;
• Managing communication and Public Relations activities in the relevant office;
• Managing Social events;
• Promoting harmony and coexistence among staff serving in the relevant office;
• Any other duty as may be assigned from time to time.

• A good deal of common sense and etiquette;
• Ideally educated to Degree level;
• A minimum of three years PA/Secretarial experience at a senior level;
• Shorthand and excellent typing skills, speed and accuracy essential;
• Good computer literacy (MS Office, Excel, PowerPoint)
• Excellent organizational skills;
• Excellent communication skills, both verbal and written;
• Proven ability to work under pressure and on tight deadlines;
• Bright, confident personality;
• Highly personable;
• Flexible and mature approach with ability to work unsupervised;
• Willing to travel.