Receptionist / Administrative Assistant at African Population and Health Research Center (APHRC)
The African Population and Health Research Center (APHRC) seeks to recruit a Receptionist / Administrative Assistant.
The successful candidate must have good interpersonal skills, be self-motivated, flexible and a team player.
He/she will be responsible for providing receptionist and administrative duties to the office as well as disseminating information to staff.
Duties and Responsibilities:
- Reception and interface with visitors at the office
- Basic accounting duties including maintenance of office petty cash
- Basic secretarial duties e.g. taking minutes during staff meetings
- Processing of Local Purchase Orders and Purchase requisitions
- Receives, signs for and oversee sorting out and delivery of mail to appropriate offices.
- Book meeting rooms for use during meetings and logistical requirements
- Make annual subscription of Center’s newspaper supply
- Receiving & verification of office of stationery and stock-taking of the same
- Processing of staff business cards
- Preparation of APHRC monthly taxi schedule
- Reconciliation of monthly statements for APHRC flight bookings
Qualifications and experience:
- A Bachelor’s degree in Business Administration or related field
- Good computer skills, knowledge of MS Office programs and at least one desktop publishing package
- At least 3 years of similar experience in a busy office, preferably an international NGO
- Strong interpersonal, organizational and communications skills
- Ability to assess priorities and manage competing demands with minimum supervision
- Dependable, responsible, reliable and attentive to detail
- Knowledge of French and experience in handling finances is desirable and will be an added advantage
If you possess the above qualifications and experience, please apply enclosing a detailed CV, quoting current and expected salary and providing contact details of three referees to (jobs@aphrc.org) or to the address below by 19th November 2013.
African Population and Health Research Center
APHRC Campus, 2nd Floor
Manga Close, off Kirawa Road
P.O. Box 10787-00100 GPO
Nairobi
www.aphrc.org
