Procurement Manager at TNS Global
Skale function: PFOA – Office Administration – Professional
Reports to: Field Operations Director
Skale position: 60
Purpose of the role: The purpose of this position is to efficiently plan, manage and provide accurate, effective support to all departments.
The incumbent takes full responsibility for all financial controls and project planning and office management in the Kenya office (Including, financial/admin/system controls, budgets, invoices, quotes, orders, all office management and maintenance) and ensures that this is done within agreed timeframes, scope and budget.
The incumbent is also responsible for the materials and the implementation of the orientation and induction of new people into the company.
Role deliverables:
Office Environment
- Ensure alignment of office environment with global standards and with other SA offices.
- Responsible for the smooth running of the kenya office from a building and office perspective.
- Building Maintenance.
- Project manages all office moves and new installations.
- Ensures that communication is sent to everyone for any office/building problems
- Furniture/Equipment orders
- Maintaining Capex Budget for the Kenya office
- Sign off on all quotes for any orders issued.
- Office Functions: Drinks, promotions, resignations, awards etc
- Attend office management meetings and give input.
Finance & Admin
- Oversee travel bookings for permanent staff
- Ensure the internal manual is compiled for finance, building and office.
- Ensure that the ‘How to.. .’ guide on office procedures is compiled, and rolled out to everyone in the office.
- Ensure internal controls are in place and are adequate.
- Responsible for all insurance and claims related admin.
- Credit card recon checks and sign offs for Field, Qual & CATI
- Cheques/cashbook/money orders/money check and packing
People management:
- Manages and evaluates team progress.
- Determines tasks and actions for the team.
- Ensure that schedules and deadlines are met.
- Takes responsibility and encourages team to take responsibility for quality and accuracy on all work.
- Responsible for monitoring and checking the teams output.
- Responsible for coaching and mentoring the team and staff.
- Responsible for the performance management of the team.
- Maintains personal well-being and balance and ensure team does the same.
Knowledge and skills required:
- Completed relevant tertiary education
- Management experience
- Proven experience in general Office Management (including financial control and building maintenance)
- Proven organisation skills & ability to work under pressure
- Strong interpersonal skills and ability to deal with people at all levels
- Ability to multitask
- Strong commercial skills
- Strong attention to detail
- Organization and Administration skills
- Project Management skills
Behavioral dimensions:
- Communication Skills
- Team Skills
- Team Player
- Initiative, proactive self starter
- Ability to communicate effectively, both orally and in writing
- Deadline orientated and ability to work well under pressure
- Willingness to accept responsibility and accountability for work
- Willing to be accountable for output
- Accuracy and quality obsession
- Innovative
- Organised and detail orientated
- Ability to motivate and motivate people within team
- Prepared to work overtime
- Strong inter-personal skills, assertiveness and confidence (ability to deal with people at all levels and provide feedback effectively)
- Ability to work under extreme pressure and time constraints
- Ability to work independently as well as in a team when required
- Proactive in resolving problems
Each employee is expected to demonstrate the Precision Growth values and behaviors in addition to their specific responsibilities: Enquiring challengers, Precise thinkers, Influential advisors, Leading experts.
Please send your applications to this email with the title of the job on the subject line: recruitment.tnsea@tnsglobal.com
Deadline of sending applications is 8th of November 2013
