The Role:

As part of the recent restructuring of the Corporate Services Team, a new Procurement & Compliance Manager role has been created.

• Managing and controlling all the BHC’s external suppliers with particular emphasis on service and maintenance contracts, furniture, transport and building supplies.
• Ensure tender exercises undertaken in a timely and professional manner, to our policy/standards and in compliance with Kenyan law.
• Establish formal feedback mechanisms for each contract so British High Commission staff can share ownership and report issues.
• Identify new suppliers who can meet our quality standards and negotiate long time call-off agreements.
• Identify weaknesses in the current procurement management, tackle on the basis of risk, budget and rectify.
• Review current purchasing function and skills base, identify training needs, implement improvements and drive down costs.
• Review options for out-sourcing functions currently done in house, e.g. gardening, laundry, vehicle maintenance and taxi services.

• Conduct periodic internal reviews to ensure that UK Government compliance procedures are followed.
• Conduct or direct the internal investigation of compliance issues potentially with the Overseas Security Officer.
• Assess service and delivery risks and develop risk management strategies and mitigation.
• Maintain individual team “issue and risk logs” and at a Corporate Service Unit level. Provide monthly highlight reports to team managers and quarterly Senior Leadership Team briefing reports.
• Conduct Health and Safety and Environmental audits including membership of relevant committees.
• Identify compliance issues that require follow-up.
• Disseminate Best Practice including written policies and procedures related to compliance.
• Ensure that appropriate IT is in place to provide oversight and monitoring.
• Oversee reporting mechanisms into the Corporate Service Unit Customer Services Team. Undertake mystery shopper exercises
• Oversee the annual internal-audit check of systems and the Annual Compliance Certificate.

• Procurement and Compliance experience, relevant qualification would be an advantage or extensive experience of running large and complex tenders
• Extensive experience of developing good working relationships with key stakeholders at all levels.
• Excellent Communication skills with fluent spoken and written English and attention to detail
• Excellent IT skills (a working knowledge of Microsoft Excel and Word is essential)

• Working with Others – Shows consideration for others’ needs and motivations, values diversity and inclusion. Works effectively and supportively on shared objectives with colleagues and contacts in the immediate and wider teams.
• Communicating and Influencing – Presents a professional image of self, Department/Post and FCO. Conveys information accurately and concisely, adjusting style according to purpose and audience. Able to influence people in meetings and in writing in order to achieve objectives.
• Problem Solving and Judgement – Systematically gathers information, assimilates and evaluates it and reaches logical and timely conclusions which can be defended.
• Delivering Results – Takes responsibility for delivering own work with speed, and professionalism. Responds flexibly to changing priorities, monitoring progress and quality of own work and meeting objectives. Demonstrates the financial and resource management expertise necessary to achieve results.
• Taking a Wider Perspective – Ability to see the bigger picture, put own work in context and make connections. Encouraging and contributing new ideas, innovation and experiment.
• Customer Focus – understands and focuses on customer needs.