Personal Secretary and Accounts Assistant at Coffee Board of Kenya (CBK)

On Sunday, August 4th, 2013

1 Comment | By Daily Jobs in Kenya

The Coffee Board of Kenya (CBK) is a State Corporation established under the Coffee Act No. 9 of 2001.

The Board is a non – Profit, Regulatory & Service oriented, Corporate body under the Ministry of Agriculture, Livestock & Fisheries & is charged with the responsibility of promoting competitiveness in the Coffee Industry, Production, Processing and Branding of Kenyan Coffee and generally to regulate the Coffee Industry in the Public interest.

The Board wishes to fill the following vacant positions with dynamic, result- oriented and self driven individuals:

1) Personal Secretary

This is a Permanent & Pensionable position.

The officer will work in the Managing Director’s office and will be responsible for:

Drafting letters and typing from drafts
Operating and managing office equipment in their custody
Attending to visitors/clients, handling telephone calls, emails and appointments
Ensuring security & Confidentiality of office records and documents
Effective management of office protocol and media issues
Maintain Confidential Records and filing
Handling issues relating to the Secretarial Cadre in a Department.
Undertake any other duties as may be assigned from time to time.

Requirements for Appointment

For appointment to this position, applicant must:-

(i) Have a Bachelors Degree/ Higher Diploma in Secretarial Studies, Business and Office Management, social science or equivalent qualifications from a recognized institution

(ii) Have served in the grade of Personal Secretary/ Administrative Assistant I or any other relevant & Comparable position for a minimum period of three (3) years

(iii) Have the following qualifications from Kenya National Examination Council: – Shorthand III (100-120wpm), Typewriting III (50wpm)/Computerized document processing III, Office Management III, Business English III/Communications II, Secretarial duties II and Commerce II

(iv) Have demonstrated professional competence in management of secretarial services and Shown merit and ability as reflected in work performance and results.

(v) Have attended a Management Skills course

(vi) Must have good temperament

(vii) Be fluent in English and Kiswahili

(viii) Certificate in computer Applications

2) Accounts Assistant

This is a Permanent & Pensionable position.

Reporting to the Accountant II, an officer at this level will be responsible for:

Issuing receipts for collections and banking cash and cheques collected.
Preparation of the payment vouchers to suppliers and staff and posting to the general ledger
Preparation of journal vouchers for surrender of imprests and posting to the General Ledger
Bank reconciliation reports by the 10th of the following month.
Filing of payment vouchers
Issuing of cheques to suppliers and staff
Undertake any other duties as may be assigned from time to time.

Requirements for Appointment

For appointment to this position, applicant must:-

Be in possession of CPA II or its equivalent from a recognized institution
Be in possession of KCSE mean grade (C Plain) or its equivalent from a recognized examination body
Have served in the grade of Accounts Assistant or similar position for at least two (2) years in a reputable organization
Have high levels of integrity
Must be fluent in English and Kiswahili.
Be computer literate.

Interested and suitably qualified candidates should send their applications quoting the reference number on the envelope, accompanied by a detailed CV with three (3) referees and daytime telephone contacts, copies of Academic and Professional certificates & testimonials.

The applications should reach the undersigned on or before Friday 16th August 2013.

Only shortlisted candidates will be contacted.

Coffee Board of Kenya is an equal opportunity employer & persons with disability are encouraged to apply.

The Managing Director
Coffee Board of Kenya
P.O. Box 30566 – 00100
Nairobi