Administrator at Pan Africa Christian University
Quest Leadership Centre
Job Title: Administrator
Reports to: The QUEST Director
Job Purpose:
The Administrator shall be responsible for giving administrative support to the institution, and be a point of contact between the Director and the clients.
- Support the preparation of course schedules/calendars and co-ordinate the delivery of these training courses and/or workshops (including on-site delivery) while maintaining the appropriate reporting systems
- Co-ordinate and ensure availability of trainers, venue and training equipment and catering requirements to meet training course schedules
- Secure suitable venues for the delivery of CALE’s Training courses and/or workshops and organize appropriate accommodation, travel and transport of resources when required
- Promote marketing and networking
- Co-ordinate advertising and promotional materials (including registration and/or enrolment forms) and market local training programs to members, clients and other key stakeholders
- Co-ordinate training resources and manage these resources within budget allocations
- Plan and organize for mail out of promotional material in line with the Centre marketing plan
- Support curriculum development and facilitation
- Prepare and provide course participants with the CALE’s Trainee Information Kit prior to workshop or course commencement
- Maintain course and student files, as well as student databases and reporting systems
- Process accounts, invoices and reconcile petty cash (where required)
- Co-ordinate the archiving of course documentation (as stipulated in CALE’s Quality Assurance and Compliance System) and maintain an accurate archive register
- Administrative duties (including data entry, invoicing and banking) where required
The suitable candidate will be a born again Christian playing an active role in his or her church. In addition, the candidate should meet the following qualifications:
- At least a Bachelor’s degree in Business Administration, Leadership, or any other related field.
- Demonstrable skills in marketing consulting services and exposure in dealing with diverse clientele in the context of racial, ethnic and cultural diversity.
- Excellent interpersonal communication and negotiation skills.
- Proven expertise and knowledge in development of winning proposals, contract delivery and management.
- Excellence in written and spoken English, particularly the ability to write persuasive and high quality proposals and reports will be vital for succeeding in this role.
- High proficiency in computing skills, especially use of MS Word, Excel, and Power point.
- Excellence in communication, particularly the ability to form an effective working relationship with diverse clients
- At least seven 3 years of relevant work experience in coordinating training programs and/or managing of consulting services at a senior organizational level
- Work experience and professional contacts in the Eastern Africa region will be an added advantage.
Apply to:
The Director of Finance and Administration,
Pan Africa Christian University,
P. O. Box 56875 – 00200, Nairobi.
E-mail: jobs@pacuniversity.ac.ke
