Procurement Assistant at National Council for Law Reporting

On Sunday, June 2nd, 2013

1 Comment | By Daily Jobs in Kenya

The National Council for Law Reporting is a semi-autonomous state corporation in the Judiciary.

It is established under the National Council for Law Reporting Act, 1994.

The mandate of the Council is:

To monitor and report on the development of Kenyan jurisprudence through the publication of the Kenya Law Reports;
To revise, consolidate and publish the Laws of Kenya; and
To undertake such other related publications and perform such other functions as may be conferred by law.

The Council is Kenya’s focal point institution in providing access to public legal information.

It is led by a Council of Members chaired by The Hon. Chief Justice and managed through a secretariat headed by an Editor/CEO.Ref: NCLR/ HR /2012/ 144

Job Title: Procurement Assistant

Job Grade: KLR 7

Reporting to: Procurement Officer

Department: Finance Department

Basic Salary not including allowances: Ksh.35,275 (1,764)- 37,039 (1,852)- 38,891 (1,944) – 40,835 (2,042)- 42,877 (2,144)- 45,021 (2,251)-47,272 p.m.Duties and Responsibilities

Duties and responsibilities will be undertaken in the furtherance of the Council’s Strategic Plan and Finance and Procurement Manual and they will entail the following:

Preparation of the Council’s procurement plans;
Preparation, publishing and issuing of procurement requests for quotations or tenders;
Evaluation of tenders and quotations;
Coordinate the safe custody of samples provided by suppliers for technical evaluation of tenders;
Maintenance of proper procurement records in accordance with the laws, regulations, policies and procedures governing public procurement;
Preparation of the procurement committee documents;
Assist in the preparation of contract documents, keeping records of the procurement and related committees and ensuring compliance with the procurement laws and regulations.
Preparation of purchase orders for the supply of goods and services;
Facilitating and overseeing the implementation of the procurement committee’s decisions;
Monitoring the implementation of contracts.
Receipt and follow-up of orders from suppliers.
Issuing purchase orders to suppliers.
Issuing and management of stores and supplies and maintaining a stores inventory.
Carrying out market analysis and benchmarking for supplies.
Monitoring pricing trends for fast moving consumer goods and other volatile consumables.

Qualifications, Experience and Personal AttributesFor appointment to this position, a candidate must:-

Have a Bachelor’s degree business studies or a relevant social science from a recognized institution;
Have Professional qualifications in Procurement and Supplies;
Have served for at least two (2) years in procurement and supplies related field;
Have high level of integrity and demonstrated professional competence in public procurement;
Have demonstrated ability to work in a team;
Have excellent interpersonal, presentation and communication skills;
Have Certificate in computer applications; and
Be fluent in written and spoken Swahili and English.

Application procedure:

All applications are to be sent by email, organized in two documents:

a. The first document will contain the following information in one continuous document in portable document format (pdf), with information arranged in the following order:

A cover letter
A recent coloured passport-size photograph of oneself
A copy of one’s national identity card
A curriculum vitae

b. The second document will be one continuous document in PDF format containing the scanned images of the most relevant academic and professional transcripts and certificates. The document size should not exceed 50mb.Candidates who are called for an interview will be asked to bring with them the originals of their national identity card and their academic and professional transcripts and certificates.

The National Council for Law Reporting is an equal opportunity employer.

In keeping with its constitutional obligations under The Constitution of Kenya, 2010 particularly Articles 22(3) and 232(h), the Council encourages qualified and suitable persons from minority groups, or marginalised communities and persons with disabilities to apply for these vacancies.

Interested candidates should email their application as outlined in the application procedure on the website indicating their current or last engagement and earnings: recruit@kenyalaw.org on or before June 14, 2013.Candidates who canvass for these positions will be disqualified.

Only shortlisted candidates will be contacted.