HR Officer (Contract Management) at World Agroforestry Centre
Vacancy: HR Officer – Contract Management
About the organization
The World Agroforestry Centre is an independent research institution which generates science based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods.
As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.
The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in 23 countries in Africa, Asia and Latin America. We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.
Main purpose of the job
- To coordinate the contracts portfolio as per ICRAF HR policies and procedures.
Key Responsibilities
1. Contract tracking
- Implement processes for contract tracking, ensuring that all types of staff contracts are implemented, recorded and monitored as per policy.
- Contribute to the designing and review of contract renewal forms and process
- Identify areas under contract tracking which require to be reviewed in the policy
- Share a list of contracts due to expire with supervisors in a timely manner as per policy
- Follow up on the contract renewal triggers by sending forms to respective supervisors/regions
- Provide timely contract renewal forms duly completed by respective supervisors ensuring budget confirmation.
2. Contract Management:
- Process all contract renewal letters and respective badges
- Keep a track of all JD’s ensure that they are dully signed, issued to holders and filed in personal files
- Maintain a JD manual
- Process other staff letters in relation to their contracts ( JMC letters, Job reclassification, promotion, relocation, merit bonus, etc)
- Update personal files for staff with respective letters
- Process consultancy and temporary contracts, badges and maintain consultancy and temporary list respectively
- Design , maintain and update contract renewal log
- Ensure that all processed contracts are scanned and hard copies filed in staff respective files. Share copies with payroll staff.
- Maintain HQ/ Hosted institution staff list and share on a monthly basis with HR officer- Comps & benefits.
- Process casual work order requests and keep a log for casuals
3. HR Projects
- Participate in the various HR projects as required.
Qualifications and experience
- Relevant degree
- Knowledge of organizational’ HRM systems and policies
- Ability to demonstrate strong administrative skills
- Ability to demonstrate strong written and oral skills
- IT competent particularly in MS office and fast keyboard skills
- A professional and flexible approach to work, with the ability to prioritize.
- Experience in delivering strong customer service
- Attention to detail
- Adherence to high quality of work
- 5 years’ work experience in a busy office providing administrative support to more than one person at a time.
Personal Attributes
- Good written and oral communication skills
- Good listening skills
- Good interpersonal skills
- Ability to take initiative and think outside the box
Terms of offer
The World Agroforestry Centre is an equal opportunity employer and offers a collegial and gender-sensitive working environment.
We believe that staff diversity promotes excellence and strongly encourage applications from qualified women.
This position is on local terms and will be for an initial period of three (3) years, renewable subject to six (6) months’ probation period, assessment of performance, continued relevance of the position and availability of resources.
How to apply
Applications will be considered until 21 June, 2013.
Please note that only short-listed applicants meeting the above requirements will be contacted.
We invite you to learn more about World Agroforestry Centre by accessing our website www.worldagroforestry.org
