Supply Logistician / Order Expeditor Job at MSF Holland

On Thursday, April 11th, 2013

0 Comments | By Daily Jobs in Kenya

MSF – Holland – Lokichoggio

The offices of MSF-Holland in Lokichoggio would like to invite applications from individuals wishing to work in the following position:

Position: Supply Logistician / Order Expeditor

Job location: Lokichoggio, Kenya

Minimum commitment: 12 months ( With 3 Months Probationary Period)

The post-holder will be involved in the delivery of the following responsibilities and logistical tasks

Tracking down Ruptures, excess and expiries

Create, update and analyze project total stock report (TSR) at monthly basis.
Contribute with a monthly report on all his/her conclusions after TSR reading.
Track down all ruptures , excess and expiries , and work with all other stake holders to find solutions
Make sure that the project data bases are harmonized with the mission one to harmonize expectations.

Preparation of medical cargo for South Soudan

Liaise with all concerned parties to prepare medical cargo for South Sudan customs
Main Focal point for Juba office during the preclearance of medical cargo

Tracking down deliveries:

Make sure that the project data base are harmonized with the mission one, that expectation from both side are same
Makes sure that all purchase orders have been confirmed by suppliers and reflected accordingly in the order overview
Checks order confirmations from suppliers including NSC and APU:;
Request order order lines to be re-routed to other suppliers if they cannot deliver a specific item on time (if necessary in consultation with the mission supply officer );
Keeps track of the expected delivery dates of purchase order lines through own outstanding order overviews and those that are provided by suppliers;
Informs the mission supply logistician about significant delays of specific order lines;
Actively informs the mission supply logistician about (recurring) delivery problems or long delays of specific products and/or price deviations;
Is the main contact person for suppliers regarding order follow-up;
Contacts suppliers to monitor agreed delivery dates;
Supports the mission supply logistician on ad-hoc issues.

Reporting:

Reports directly to the Capital Logistician – suggests plan for improvements of his/her activities
Shall provide monthly written report and LSR upon logistics reporting formats.

Communication

With the mission supply logistician on workload and –division, structural problems, SOPs etc.;
With mission supply coordinator , the supply officers on pending orders to promote an efficient procurement process;

Requirements:

Essential