Accounts Payable Clerk Job at Sanergy
Job Description: Accounts Payable Clerk
Company Description
Sanergy is a social venture that aims to build a sustainable sanitation network throughout Nairobi’s slums, by creating a network of local entrepreneurs who run small-scale sanitation centers.
Department: Finance Department
Company Description
It is our goal to provide affordable, accessible and hygienic sanitation services to individuals, thereby making a valuable contribution to their communities.
Under the Fresh Life brand, we have launched our first toilets in Nairobi and plan to expand rapidly during the upcoming months.
Role & Responsibilities:
The Accounts Payable Clerk (APC) will be responsible for co-ordinating the payment activities of the Finance Department at our Mukuru office. The APC will provide assistance to the Finance department including Accounts Payable, Petty Cash, Staff Reimbursements in support of Procurement and Warehouse activities ensuring compliance with policies and procedures of the Finance department and Sanergy.
Responsibilities include executing day-to-day transactions for the payment of suppliers for goods and services received, maintaining and disbursement of petty cash, reconciliation of petty cash and staff reimbursement ensuring proper authorization, documentation and filing of all documents.
Description
Key duties/responsibilities of the Accounts Payable Clerk shall be to:
Pay vendors, including;
- Scheduling and preparing payments to suppliers and service providers
- Resolving purchase order, contract, invoice, or payment discrepancies and documentation
- Ensuring credit is received for outstanding memos
- Issuing stop-payments or purchase order amendments
- Reconciling processed work by verifying entries and comparing system reports to balances.
- Preparing entries to charge expenses to accounts and cost centers by analyzing invoice/expense reports, liaising with procurement and warehouse officers recording entries.
- Organizing and maintaining documentation for filing by Finance Department at head office
- Maintain cheque register for all cheque payments.
Maintain petty cash, including:
- Disbursing petty cash for small items required by facility and field staff following approval and standard operating procedures of Finance Department
- Obtaining and retaining all appropriate documentation for petty cash purchases
- Verifying all documentation received
- Reconciling daily petty cash follows up and resolves any discrepancies
- Preparing entries to charge expenses to accounts and cost centers by analyzing invoice/expense reports, liaising with procurement and warehouse officers recording entries.
Prepare staff reimbursements, including:
- Reviewing staff reimbursement claims and receipts to ensure completeness, accuracy and appropriateness
- Preparing and organizing expense reimbursement reports and receipts for review by Finance Manager
- Resolving any discrepancies with staff claims
- Preparing payment of duly approved staff reimbursements
- Prepare entries to charge expenses to accounts and cost centers by analyzing reimbursement reports, recording entries.
- Reconcile processed work by verifying entries and comparing system reports to balances
- Organize and maintain documentation for filing by Finance Department at head office
Other Duties, including:
- Verifying vendor accounts by reconciling monthly statements and related transactions
- Maintaining ledgers by verifying and posting account transactions for accounting of transactions
- Maintaining reports for sales taxes by calculating requirements on paid invoices.
- Proactively looks for operational efficiencies and policy and procedural enhancements to improve internal controls
- Work closely with the Procurement Office, Warehouse Staff and Finance Manager to ensure smooth operation of all finance and accounting matters in Mukuru office
- Help develop and maintain the file system and procedure manuals
- Maintain supplier relationships with Procurement Coordinator
Requirements/Qualifications
- High School Graduate
- Minimum of CPA 1 Qualifications.
- At least 1 year of experience working within a finance or accounts department
- Good understanding of accounting processes and procedures
- High Proficiency in Computer software including Office and Google applications, familiarity with professional accounting, payment tracking or enterprise resource planning software a plus
- Exceptional organizational skills with proven ability to prioritize competing deliverables
- Strong interpersonal and communication skills
- Proactive, team player with demonstrated resourcefulness and problem solving capabilities
- Honest and high degree of integrity.
- Willingness and ability to work under pressure
- Enthusiasm for working in a unique, dynamic, fast-paced Start-Up environment
If you are interested, please send your application online
