• Calendar management including appointments, meetings, deadlines and travel arrangements (Ensure diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary briefs, invitations and others requests)
• Manage the Kenya reception of NEPAD/APRM officials and partners from the region.
• Manage the process of calling for briefing on behalf of the CEO to ensure full preparedness of the office in official engagements
• Keep and maintain an accurate record of papers and electronic correspondence related to the CEO’s office
• Prepare relevant draft correspondence on behalf of the CEO including the drafting of general replies
• Reviewing, handling and following up as appropriate with instructions, questions, obtaining information and data as appropriate
• Minute general meetings as required
• Attend visitors/stakeholders; handling telephone calls and appointments; ensuring security of office records; equipment and documents, including classified materials, preparing response to simple routine correspondence, and undertaking any other secretarial duties that may be assigned.

• Demonstrable experience in an administrative role in a busy environment
• Experience of successfully working with senior management, mid level staff and support staff (essential)
• Public Sector experience (working in a similar or senior Government office)
• Proficient in IT applications
• Excellent organisational skills, ability to multi task and organise others
• Excellent oral and written communication skills and ability to professionally represent the CEO’s office
• Ability to be flexible as part of a small team
• Attention to detail and deadlines
• Ability to develop and maintain good working relationships at all levels
• Ability to exercise discretion
• served as Personal Secretary or its equivalent for a minimum of three(3) years, or minimum 10 years work experience outside the public service
• A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examination Council or its equivalent from a recognized institution,