Head of Finance and Administration Jobs at International Peace Support Training Centre (Kenya)
International Peace Support Training Centre
International Peace Support Training Centre (Kenya) Job Vacancies
The International Peace Support Training Centre (IPSTC) is a Research and Training institution focusing on regional peace support capacity building to respond to conflicts through preventive, management, recovery and peace building measures.
The centre wishes to engage a competent candidate on contractual basis in the following position:
Post Title: Head of Finance and Administration Department
Type of Appointment: 2 years contract.
Duration: 2 years renewable.
Location: Karen.
Direct Supervision: Director IPSTC and/or Chief of Staff (COS) IPSTC.
Remuneration: Ksh300,000 gross.
Duration: 2 years renewable.
Location: Karen.
Direct Supervision: Director IPSTC and/or Chief of Staff (COS) IPSTC.
Remuneration: Ksh300,000 gross.
Job Description
Reporting to Director IPSTC, you will be responsible for the daily management of Finances and Human Resources at IPSTC, which includes 2 schools based in Karen and Embakasi.
You will be responsible for the financial oversight and supervision of all IPSTC finance staff including :
- The IPSTC Budget Manager,
- The Peace and Conflict Studies School (Karen) Accountant,
- The Humanitarian Peace Support School (Embakasi) Accountant,
- The Procurement Office.
You will be expected to develop the business plans of the above with guidance and direction from Director/COS.
This will involve a thorough management of the cost structure and implementation of financial controls and processes.
Duties and Responsibilities
- Implementation, management and development of financial processes and systems in line with guidance and direction from Director/COS. This also includes the procurement approvals procedure.
- Supervision, management and development of 1 Budget Manager, 2 Accountants and 1 Procurement Officer.
- Management of procurement and invoice approvals.
- Maintenance and monitoring of debtors, ensuring quick recovery of funds and thus reduced level of risk to IPSTC.
- IPSTC international bank accounts management and regular reconciliation.
- Preparation of monthly management accounts for presentation to Director IPSTC in line with established reporting systems.
- Administrative Management of IPSTC Human Resources sticking to Human resource Manual and law in force.
- Maintenance of accurate local records and audit trails.
- Reporting when required on Finance and Budget to IPSTC Staff and Joint Control Board Members.
- Ad hoc duties as directed.
Education, Qualifications and Experience
- University education at Masters Level in Finance or MBA.
- Recognised Local or International Accounting Qualification, e.g. CPA(K), ACCA, CIMA.
- Highly competent user of Microsoft Office, particularly Excel, Word and Outlook.
- Experience of using Accounting Software Quickbooks.
- Qualified accountant with at least 8 years post qualified experience in either the private or public sector.
- Experience of setting up and implementing accounting and internal control systems, particularly in a challenging environment.
- Experience in international organization or working in an international environment.
Competences
- Management Accounting.
- Financial Accounting.
- Working Capital Management.
- Financial Scrutiny/Governance & Efficiency Management.
- Business Planning, Budgeting and Forecasting.
- Legal background
- Human Resources Management.
- Communication skills.
How to Apply:
Applications including cover letter, CVs, copies of relevant certificates, current remuneration and expected remuneration as well as current notice period should be addressed to the:
Director
International Peace Support Training Centre
Westwood Park, Karen
P O Box 24232 – 00502
Nairobi, Kenya
International Peace Support Training Centre
Westwood Park, Karen
P O Box 24232 – 00502
Nairobi, Kenya
or emailed to: jobs@ipstc.org
Deadline for submitting applications is 18th November 2012. Only short-listed candidates will be contacted.
