Senior Administrative Assistant Job in Addis Ababa, Ethiopia – African Society for Laboratory Medicine (ASLM)
Title: Senior Administrative Assistant
Reports to: Director of Programs & Director of Administration and Finance
ASLM Background:
ASLM Background:
The African Society for Laboratory Medicine (ASLM) is a pan-African, non-profit organization headquartered in Addis Ababa, Ethiopia.
ASLM’s mission is to advance the laboratory medicine services and networks needed to support preventive medicine, quality patient care and disease control in Africa.
Under the supervision of both the Director of Programs and Director of Administration and Finance, the Senior Administrative Assistant performs skilled secretarial and administrative assistance duties for both supervisors that typically involve a group of related and similar programs.
The responsibilities of this position include but are not limited to:
- serves as the personal secretary to management, including answering telephone calls; handling visitors; scheduling; receiving and relaying messages; handling requests for information and assistance; and transcription of notes and reports;
- attends to administrative and clerical detail utilizing initiative, problem analysis techniques, good judgment and confidentiality;
- maintains expenditure records of office/unit budget; prepares and coordinates budget transfer requests as necessary; tracks expenditures from each budget line item;
- prepares and processes all purchase orders; verifies amounts to pay partial and final invoices; maintains accurate records of all payments;
- prepares locations (logistics) for meetings; arranges for necessary materials and refreshments;
- establishes and maintains a variety of office filing and record-keeping systems including inventory data collection systems;
- gathers, reviews, and compiles information and prepares accurate and comprehensive reports and surveys with deadlines as assigned.
Position Qualifications:
Minimum Education & Experience:
- Bachelor’s degree or equivalent, or high school diploma/degree with 2-5 years of experience;
- Fluency in English required, working knowledge of French a plus;
- Knowledge of office practices, and procedures, including filing systems, correspondence, standard English usage, spelling, grammar, and punctuation;
- Advanced computer skills, including Microsoft Office applications, and ability to carry out oral and written directions; make decisions independently; communicate effectively; establish and maintain cooperative working relationships; and to prepare correspondence independently;
- Be flexible and receptive to change.
This position is full-time and subject to available funding. There is no minimum period of employment. ASLM may terminate employment at any time due to funding, or for any other lawful reason.
This announcement does not list all the duties of the posted job. Appropriate supervisors or managers may assign other duties. Individual performance evaluations are based in part upon the tasks listed in this announcement. ASLM maintains the right to revise the information found within this announcement at any time.
This announcement is not a contract for employment.
How to Apply:
Qualified candidates should apply via e-mail to HR@ASLM.org – with only “ASLM Senior Administrative Assistant” in the subject line.
The e-mail should contain your resume, cover letter, three (3) professional references, and minimum salary requirements.
ASLM will only contact candidates considered for the position.
NO PHONE CALLS will be accepted in reference to this position.
