• Draft responses to incoming correspondence, type and proof-read correspondence and documents and produce the final document.
• Maintain up-to-date addresses and telephone numbers of staff, partner agencies and vendors.
• Prepare Travel Authorization (TA), calculate entitlements for staff and other UNFPA personnel travelling, support in the completion of Annual Travel Plans.
• Assist in hotel bookings for the missions and new arrivals;
• Monitor vehicle usage and ensure that log books are regularly reviewed and signed;
• Assist in managing office assets and keep up to date record, ensure that all assets are labeled and room-wise inventory is maintained and displayed in each office; 
• Compile list of assets for disposal.
• Assist in booking venues and other logistic arrangements for workshops, trainings and other events under UNFPA direct implementation
• Assist in procurement by obtaining quotes, analysis, receipts and payments
• Assist in submit GHG Emission Calculator annually;
• Contribute to UNFPA Somalia Bi-Monthly staff list for OSC, UNDSS and Nairobi UNFPA, by updating and providing complete information for Field Office Hargeisa;
• Assist new arrivals and missions in security briefing and other arrangements;
• Take notes at all office meetings and prepare correspondence as directed by head of sub-office.
• Follow and prepare report on status of implementation of recommendations and business arising from office meetings.
• Update and manage the office programme/operation filing system to ensure easy and quick retrieval of information.
• Provision of support to maintenance of common premises and common services

• Organization of shipments, customs clearance arrangements, 
• preparation of documents for shipments (receive/sent), 
• Preparation of all necessary documents, receipt of quotation, bids or proposals, and their preliminary evaluation.
• Assist in the implementation of MOSS in field office Hargeisa.
• Assist in updating the inventory of assets on a regular basis. 
• Assist in preparing required regular inventory reports on logistics and movement of assets.
• Receive cargo from flights and process requisite documents for clearance.
• Keep accurate records of movement of air cargo coming in and going out of Somaliland.
• Assist in maintaining accurate and up-to-date filing system for correspondence, reports, policy documents, and periodicals for supply & logistics related activities
• Meet all flights/ships arriving at the local airports in Hargeisa and Berbera, 
• process duty free documents and clearance of the supplies from the ports including for supplies to other field locations within Somalia.
• Keep an accurate record of all air cargo coming in and going out of Somalinad. 
• Make bookings of cargo on flights where required.
• Oversee UNFPA commodities in the MOH warehouse and keep updated records on distribution and balance.
• Performs other duties as assigned by the supervisor

• Initiative and discretion; 
• participates effectively in a team-based information-sharing environment, collaborating and cooperating with others; 
• plans and produces quality results to meet established goals; 
• strives for quality client-oriented services; 
• executes day-to-day tasks systematically and efficiently; good communication skills; 
• capacity to work under pressure.
• Organizes and prioritizes work schedule to meet client needs and deadlines. 
• Establishes, builds and sustains effective relationships within work unit and with internal and external clients. 
• Anticipates client needs and addresses them promptly and diplomatically.

• Integrity/Commitment to mandate
• Inspires confidence through personal credibility. 
• Holds themselves accountable for actions taken. 
• Takes initiative to report on any deviations from established norms/practices.
• Places UNFPA interest first and foremost, including resisting political and personal pressure.
• Demonstrates personal commitment to UNFPA’s mandate and to the organizational vision.

• Shows respect, tact and consideration for different cultures in all communications.
• Communicating information and ideas:
• Prepares written material in a manner that does not require corrections or editing by other.

• Remains calm, composed and patient, regardless of her own state of mind.
• Avoids engaging in unproductive conflict