Data Officer, ICT Manager, Accountant, Supply Officer and Operations Officer Jobs – Ministry of Public Health and Sanitation CDC Project
Data Officer
The officer will work under minimal supervision of the Head, National HIV Reference Lab.
Duties and responsibilities
- The key role will be to collate, manage, analyze, and maintain databases for the program.
- Develop data-capture tools and assist in training on tools of data collection.
- Ensuring timely reporting, data analysis and report writing.
- Bachelors degree in statistics, Mathematics, or related field(s).
Minimum 3 years data management experience required including:
- Design/development of computer databases.
- SQL-based programming for data manipulation/report writing.
- Production, processing, and storage of forms, and documentation skills.
- Minimum 2 years supervisory experience required.
- Effective management of data clerks and support personnel.
- Ability to organize accurate and efficient workflow.
- Excellent knowledge of statistical packages (SAS/SPSS/STATA).
- At least one programming language, database management, relational database design, and standard office tools required.
- Ability to communicate verbally and in writing with program managers and staff required.
- Good judgment in problem solving, awareness of own limitations, and strong internal motivation essential. Field experience with data collection and statistical analysis required.
ICT Manager / Webmaster Administrator
The officer will work under minimal supervision of the Head Nascop.
He /She will be based at NASCOP Office.
Responsibilities
- Ensure monitoring of NASCOP (National Aids & STI Control Program) domain and timely annual renewal.
- Monitor internet and e-mail use to ensure communication is maintained and that there is no downtime.
- Monitor and restrict download of inappropriate content that can compromise the entire NASCOP network.
- Uploading the website regularly and ensure website is up to date with current information. Maintain data base for websites files, monitor online activities including chatting.
- Keep records of expiry dates of software: Mdaemon E-mail server.
- Assist in the procurement of NASCOP Communication equipment to ensure purchase of valid software & equipment
- Audit all NASCOP ICT web Based equipment as required
- Liaise with internet service providers (ISP) in case of downtime on internet or emails
- Ensure daily server maintenance. Maintenance will include the following: service pack update, Antivirus updates, Mdaemon mail server is running (e-mails aregoing in and out normally),back up of data in the server on a daily basis or at least after every two days, ensure software running on server is licensed
- Design and develop applications both web and mobile to support collection, storage and analysis of data.
- Any other duties assigned by the Head DDPC or Head NASCOP
- Bachelor’s degree in Information Technology / Computer Science
- 3 Years experience in Web Development / Maintenance
- Proficient in Web Development Tools e.g. PHP;ASP.NET;VB.NET; XML; MySQL,
- MS SQL server and IIS
- Proficient in the configuration & maintenance of Microsoft Server 2008, Microsoft
- Storage Server & Linux Server Operating Systems
- Proficiency in configuration & management of Networks
- Knowledge of Server Storage Works Systems
- Working Knowledge of Website Content Management Systems (CMS)
- Strong Analytical and Organizational skills
Accountant 1
The officer will be dealing with general accounting including:
- Preparing journal entries, maintaining balance sheet schedules and ledgers and account and bank reconciliations.
- Assisting with monthly closings and account analysis and supporting the Senior accountant carrying out the responsibilities of the accounting department.
- Receive and process all invoices, expense forms and requests for payment.
- Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
- Assist in maintaining, and coordinating the implementation of accounting and internal control procedures.
- Verify calculations and input codes in to the Accounts system in an accurate manner.
- Maintain and reconcile the cashbook
- Assist with monthly closings and preparation of monthly financial statements
- Assist with preparation of monthly financial reports
- Deal with daily transactions for the petty cash and ensure that reconciliations are completed on a daily basis.
- Ensure all filing is done in a timely and accurate manner.
- Prepare cheques for payment.
- Assist with preparation and coordination of the audit process
- Any other duties as may be assigned by the Principal Investigator or the Senior Accountant in the Department.
- A university degree in accounting or finance from a recognized university.
- CPA Graduate.
- Previous experience in an Accounts office and use of systems e.g. SAGE, SAP- 3years.
- Strong Microsoft and Excel skills.
- Ability to work under pressure and meet strict deadlines.
- Attention to detail and accuracy.
- Good organization and administrative skills.
- Planning and organizing.
- Communication skills.
- Problem analysis and problem-solving skills.
Supply Chain Management Officer I
Duties and responsibilities
The officer at this level will work under minimal supervision deployed to help oversee the Supply Chain Management function in the Unit within the Department.
He /She will be assisting the Senior Supply Chain Management officer in the department in Planning and coordination of Supply Chain Management activities in areas such as:
- Procurement, warehousing, distribution, disposal of stores and equipment, Inventory and stock control in accordance with the laid down government regulations and procedures.
- Preparation and Processing of Tender documents/Quotations for the organization as per the laid down procurement processes. Also preparation of agendas for adjudication by the tender committees and assisting in implementation of decisions thereof.
- Preparation of annual Procurement Plans, Market surveys and research.
- Preparation of periodic and annual Supply Chain Management reports/returns.
- Any other duties as may be assigned by the Principal Investigator or head of Supply Chain Management officer in the department.
- A Bachelors Degree in any of the following:- Commerce, Business Administration, Economics, Procurement and Supplies Management, Marketing, Law or their equivalent qualification from a recognized Institution.
- A Diploma in Supplies Management from a recognized Institution.
- Served in the grade of Supply Chain Management Officer 1 or comparable and relevant position in the Public Service for a minimum of three (3) years.
(i) Personal Qualities
- Ability to get on well with the diverse workforce
- Good knowledge in the professional field of specialization
- Good communication skills
- Ability to take instructions
- Good organizational and supervisory skills.
- Accuracy
- Interpersonal skills
- Analytical skills
- Records Management skills
- Care for resources
Operations Officer
Job Description
The overarching objective is to provide operational support to the KMOPHS (Kenya ministry of health public health services), department of disease prevention and control (DDPC) program head and designated as the principal investigator to ensure efficient planning and timely implementation of project activities and meeting project reporting requirements. The incumbent is expected to provide overall management supervision and guidance to the finance, procurement and transport offices.
They should posses the knowledge, skill and ability to assess and evaluate staffing needs and skills.
Additionally, they will be expected to assess current policies, procedures assist in the development of needed system.
The incumbent will be the lead in assuring KMOPHS _ CDC grants and cooperative agreements are financially and programmatically sound.
They will work in a team environment with program managers, program officers and staff at the provincial and district level.
This responsibility requires developing good working relationships with program officers, executive staff and collaborating agencies.
Additionally, the incumbent will work closely with department of global health (DGH) centres for disease control and prevention staff in Nairobi.
Duties and Responsibilities
- Plan, develop and implement strategies to meet organizational performance plan, budgets and timelines.
- Establish and maintain appropriate systems for the fiscal, procurement and transport office, understands the basic operations and how they inter relate.
- Oversees the financial reporting, account management, cash flow system and budget oversight.
- Establish and assures the maintenance of an electronic system for the receipt and location of grant, cooperative agreement documents FOA< applications, technical reviews, etc.)
- Implement the audit recommendation of internal control.
- Asses, monitor, evaluate and report on operational issues, opportunities and development plans.
- Supervise and provide development opportunities for managers.
- Provide mentoring and assistance as needed with managers supervisory duties.
- Establish and maintain a system of accountability for all staff.
- Responsible for assuring all expenditures are within agreed budgets.
- Liaise with other functional departmental managers to ensure they are fully informed of operational, objectives, purposes and achievements.
- Participates on the executive management team, contributing to the evaluation and development of operational strategy and performance goals.
- Ensure activities meet with and will integrate with KMOPHS DDPC quality management, health and safety, legal stipulations, environmental policies and general duty of care.
- Develop and implement departmental budgets, operational goals and objectives for the fiscal, procurement and transport offices.
- Report on progress toward these goals and objectives twice a year at a minimum.
- Evaluate and complete all managers’ performance evaluations, and provide an opportunity to recognise excellent staff performance.
- Bachelor Degree in Public Administration, Business Administration, Management or Finance or related field is required.
- A Master’s degree in the same area is preferred.
- A minimum of three years of progressively responsible grants management experience in a public sector or a health related international development organization.
- Supervisory experience is required.
- Accounting and budgeting experience is preferred.
- Can demonstrate activities related to working as a team leader.
How to apply
Applications are to be submitted on or before 21st March, 2012 to the Ministry Headquarters- Afya House HRM Department Room 314.
Applications to be made using PSC2 forms which can be downloaded from the PSC website.
You are advised to attach copies of the following documents:
- National Identity Card.
- Academic Certificates and testimonials.
- Detailed CVs.
