Administrative Secretary Vacancy – O’dumont Consulting
Job Title: Administrative Secretary (Insurance Industry)
Reporting To: Group Manager
Job Description
Administrator Officer Duties
- Prepare presentations for executive-level and customer meetings, draft responses to various correspondence, process expense reports as well as maintain confidential records and reports
- Processes mail, highlights action and attach relevant information or files for review if appropriate
- Enter and manipulate data on database, spreadsheet, or file management programs
- Communicate sensitive information to external sources and senior management staff
- Assist with travel arrangements and accommodation for department staff and incoming visitors
- Draft and type non-routine memos, letters, documents and various reports
- Assists office staff in maintaining files and databases
- Manages staff schedules
- Devising and maintaining office systems
- using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
- devising and maintaining office systems;
- using content management systems to maintain and update websites and internal databases;
- attending meetings, taking minutes and keeping notes;
- invoicing;
- managing and maintaining budgets;
- liaising with staff in other departments and with external contacts;
- ordering and maintaining stationery and equipment supplies;
- sorting and distributing incoming post and organizing and sending outgoing post
- organizing and storing paperwork, documents and computer-based information;
- Photocopying and printing various documents, sometimes on behalf of other colleagues.
Other duties may include:
- recruiting, training and supervising junior staff and delegating work as required;
- manipulating complex statistical data;
- Arranging both in-house and external events.
Skills/ Qualifications:
- BA Degree in administration/Insurance/BCOM
- Secretarial Course
- Certificate of Proficiency
- 2-3 years work experience in insurance industry
- Experience with direct sales and handling of claims
- Proficient with computers and comfortable with using office equipment like fax machines, copiers, scanners and multi-line phone systems.
- possess excellent organizational skills
- Good communication skills are a must.
Applications accepted by e-mail addressed to: recruit@odumont.com
Deadline: 05 April 2012
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